Executive Assistant

Greatview Nigeria Limited specialises in providing good quality and cost effective services in Civil Engineering, Infrastructural Design, Environmental Impact Assessment Services, Construction and Construction management, Marine Construction, Renewable Energy and Solar technology as well as Consultancy Services in relation to these different fields. This is achieved by the application and mixture of synergies of our various alliances and the best blend of available engineering business, social or developmental needs.

We provide a wide range of environmental impact assessment services required in the different stages of Integrated Environmental Management (IEM); from Research and Assessment, to Planning, and Implementation.

Greatview Nigeria Limited is recruiting to fill the position of:


Job Title: Executive Assistant
Location: Lagos
Responsibilities
The Key Responsibilities and Scope of the Role are as follows:

• Preparation of meetings including producing agendas, collating papers, taking minutes, and ensuring actions are followed up and completed.
• Maintain detailed management information as required for Investment Committees, to include fund flow data, performance statistics and budget reports.
• Production of Power Point presentations.
• Complete expense claims.
• Liaise with other PAs on day-to-day business and organisational issues as required.
• Maintain filing and pending systems as appropriate for the Multi-Asset team.
• Manage holiday and sickness records for the team.
• Completion of CPD returns for HR on a quarterly basis.
• Assist with ad-hoc projects as required.
• Liaise with key stakeholders within the Investment Division (includes QC and OMGI), regarding preparation for meetings and projects as required.
• Diary management for the Head of Multi-Asset: arrange all internal meetings, presentations, seminars and lunches.
• Inbox management for the Head of Multi-Asset: follow up and action where appropriate.
• Book travel for all trips in the UK and abroad.

The Key Behavioural Skills required for this role are as follows:

• Attention to Detail: Handles tasks with thoroughness and accuracy. Recognises and resolves errors.
• Communication: Communicates clearly, listens effectively. Ability to communicate well at all levels, internally and externally both verbally and in writing.
• Teamwork: Acts as a resource to the team. Treats colleagues with professionalism and respect. Enjoys being part of a multi-site team.
• Decision Making: Understands consequences of decisions and follows instructions. Acknowledges and learns from mistakes. Able to work with a high level of discretion.
• Corporate Focus and Behaviour: Understands and applies current regulatory obligations and procedures to achieve compliance, including upholding TCF principles.
• Client Focus: Assists the team in developing and maintaining appropriate internal and external relationships, using the appropriate communication method.
• Technical: Has technical knowledge appropriate to the role, including relevant computer systems, and keeps this knowledge up to date.
• Time Management: Effectively balances priorities to meet agreed deadlines for individual and teamwork. Demonstrates flexibility to adapt to changing business needs. Ability to work on own initiative and be self-motivated.

Qualifications and Experience
Qualifications and Experience Required for the role are as follows:

• At least 2/3 years' experience of working in a similar role, for either a wealth management firm or in financial services, is essential.
• Educated to a minimum of GCSE standard or equivalent, including English and Maths.
• Advanced level user of Microsoft Office and its applications, particularly Outlook, PowerPoint, Word and Excel.
• Willingness to work the hours necessary to fulfil the role.
• Flexibility is key and a willingness to work for a team that is spread over several sites.
• Experience of Figaro would be an advantage.
• Evidence of interest in Investments and/ or Fund Research would be an advantage.

Deadline  17th March