Executive Assistant

Amazuma Services Limited is a medium telecommunications engineering and oil and gas servicing company committed to providing zero down time on telecommunications facilities and network transmission.

We are currently seeking suitably qualified candidates to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Job Responsibilities
The candidate shall be responsible for:

• Represent the GMD by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.
• Help key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the president.
• Arrange corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations.
• Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Improve quality results by studying, evaluating, and re-designing processes; implementing changes.
• Enhance president's and corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Take dictation and minutes and accurately enter data
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

Key Competencies:

• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to detail and accuracy
• Adaptability

Job Requirements

• Bachelors degree Secretarial studies, Business admin and other related disciplines;
• At least 3 years experience in providing support at a high level;
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures.