Finance Archive Personnel Job at CornerStone Staffing

CornerStone Staffing - Our client, a big player in the FMCG Industry, is looking to recruit a suitable and qualified candidate to fill the vacant position below:

Job Position: Finance Archive Personnel
Job Location: Lagos
Job Description

• We are looking to recruit a Finance Archive Personnel to join our Finance team.
• This candidate will be responsible for receiving physical copies of handover note from various hubs - contact delivery assistant for delivery and acknowledge receipt of documents.
• This position is for 6 months contract and may be extended based on performance.

Main Responsibilities

• Maintains archive files under optimum storage conditions to preserve their integrity.
• Maintains security of data by ensuring that any records or documents taken from archived files are returned
• Keep track of documents received from different hubs to avoid misplacing documents.
• Ensures all Vendor documents received are reconciled within 24 hours of receiving packages.
• Follow up on documents not provided by hubs to ensure prompt action is taken and feedback is given within 24 hours
• Submits original raw data to sponsor with cover letter and list of documents for verification.
• Assigns archive numbers; logs study and archive numbers into computer database.
• Updates and maintains archive index database.
• E-archiving : All proof of returns sorted must be scanned, renamed and saved to Google drive.
• Ensure copy of Vendor documents received are sorted by vendor with alphabet and date respectively then box-file on a daily basis.
• Organizes and verifies original data for archiving.
• Photocopies (or scans) as requested, collates, and checks pagination of raw data.

Basic Requirements

• Minimum of Higher National Diploma required or B.Sc degree preferred
• Any similar combination of education and experience
• Demonstrated ability to use Microsoft Office suite, to include proficiency in Excel, Word, and PowerPoint
• 2 - 5 years experience in an office environment with a broad range of administrative experience