Liaison Officer

Solidarites International - For over 35 years, the humanitarian aid organization SOLIDARITÉS INTERNATIONAL has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

We are recruiting to fill the position of:

Job Title: Liaison Officer

Location: Abuja

Job Description
Goal / Purpose:

• At his/her assigned base level, Liaison Officer is responsible to ensure effective and transparent HR and Administrative practices and to provide support to Admin/HR Coordinator in day to day tasks to manage HR and Administrative issues.
• He/she guarantees the correct implementation of HR and SI policy on the mission.
• He/she ensures legal and administrative support to administrators for all HR related matters.
• He/she actively participates in implementing training and development programs for national staff.

List of principal activities:

• Implementation of the national HR policy
• Take part in the development of the national HR policy
• Participate in defining and monitoring the implementation of HR policy
• Evaluate risks linked to changes in social policy
• Propose improvements to employee working conditions
• Ensure appropriateness and coherence between mission job descriptions and SI standard Job Descriptions
• Ensure the SI functions Grid is applied on the mission and the recruitment process respected
• If necessary, participate in rewriting the Salary Grid (benchmark...)
• Continually ensure coherence between SI HR policy and national laws
• Administrative Management for expatriates and nationals
• Organize the administrative briefing for expatriate and national employees
• Ensure the administrative management of expatriates within the SI mission.
• Collection of all necessary documents for personal files of expatriates and national staff
• Regularly update visa follow-up for expatriates
• Application and follow-up of visa process for expatriates (invitation letters, visa on arrival, visa extensions, residency   process when needed
• Ensure that HR procedures are respected at mission level
• Collect the necessary information to monitor changes in the cost of living
• Keep informed of all bills and changes associated with employment law, employment in general, and staff training.
• Ensure that all payments/contributions as per the Nigerian Labor law related to staff are timely paid and a statement of payment has been submitted to the concerned authorities.
• Take the necessary steps with authorities if required (registering personnel, submitting documents...)Ensure that personnel files are kept up to date with full confidentiality and deadlines respected (annual performance reviews, contract amendments…)
• Verify the monthly salaries and payroll processing
• Check updates of databases with personnel related information on the HOMERE software
• Domestic and International travel and accommodation arrangements
• Focal point for booking flight tickets between Abuja and Maiduguri and other states.
• Cancellation of flight tickets when required
• Communicate with department coordinators for the approval of flight request
• International travel bookings as per the needs
• Hotel bookings for all staff members after validation of Admin/HR Co
• Management of Guest House.

Team management:

• Train and support team members under his or her supervision or on the other bases of Solidarites International Nigeria mission when needed or requested.
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Reporting / communication:

• Participate in supervision of regulations in effect
• Assist admin coordinator in relations with administrative authorities

Requirements
Educational:

• Minimum Bachelor Degree in HR and/or Administration.
• Professional Certification will be an added value.

Experience:

• Minimum 2-3 years of proven experience in relevant field of Administration and HR.
• Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
• Previous team management experience
• Previous experience of remote management of teams.
• Previous experience of dealing with Govt. Authorities.

Skills:

• Good interpersonal and conflict management skills.
• Ability to work under pressure and manage personal stress.
• Strong verbal and written communication skills
• Strong knowledge of Computer applications, specifically MS XL.