Logistics and Security Assistant

The Organization

Search for Common Ground (SFCG) is an international non-profit organization that promotes peaceful resolution of conflict. With headquarters in Washington, DC and a European office in Brussels, Belgium, SFCG’s mission is to transform how individuals, organizations, and governments deal with conflict - away from adversarial approaches and toward cooperative solutions. SFCG seeks to help conflicting parties understand their differences and act on their commonalities. With a total of approximately 600 staff worldwide, SFCG implements projects from 50 offices in over 30 countries, including in Africa, Asia, Europe, the Middle East, and the United States.  The organization is an exciting and rewarding place to work, with a dedicated and enthusiastic staff that is committed to its mission and values.  You will be joining a highly motivated staff with a good team spirit and there will be opportunities to grow in the role. 

Summary of SFCG Nigeria

SFCG has been working in Nigeria since 2004, beginning with the production and broadcast of a TV series targeting a youth audience. In 2010, SFCG began building its engagement in Nigeria, establishing a full country office program, utilizing media, capacity- building, and civil society engagement to expand and deepen the impact of the Common Ground approach in Nigeria. SFCG Nigeria is headquartered in Abuja, with offices in Port Harcourt, Jos, and Maiduguri to support our peacebuilding work in the Niger Delta, the North East and North Central areas of the country.  

Summary of Position

The Logistics Assistant will provide the main logistical support to the Maiduguri Office, liaising closely with finance and administrative staff to ensure good recordkeeping, as well as liaising with the housekeeping staff to support the smooth functioning of the office. S/he will report to the Finance and Admin Assistant.

Responsibilities

Responsibilities for the Logistics Assistant include but are not limited to:

• Coordinate with the Finance and Admin Manager to determine short and long-term office needs (supplies, equipment, operations) and ensure an operational budget is developed;
• Liaise with the building owner and other operational contacts such as vendors, suppliers and courier services to keep the office fully functional;
• Coordinate package delivery and pickup-up;

• Order and maintain adequate inventory of office supplies and all office equipment;
• Ensure that the door security system and key management is functioning properly;
• Manage the telephone/intercom system,
• Provide logistical support for meetings and conferences on-site and off-site;
• Provide orientation for new staff, visitors or consultants on the use of general office equipment and other office systems;

• Develop and oversee workplace safety protocols, including management of the security company;
• Liaise with the Operations Department in Headquarters on safety planning and inventory updates etc.;

• Respond to general emails and forward to the appropriate members of staff;

• Maintain office equipment and oversee repairs;
• Manage the office fleet and approve any private vehicle hire;
• Oversee vehicle repairs;
• Maintain office logs on travel, inventory and fuel usage for generator, vehicles etc.; and
• Prepare travel arrangements, relevant documentation (tickets, visas etc.) and any necessary travel materials (meeting confirmations, background or reference confirmations) for staff and consultants to and from the Maiduguri office;
• Liaise with logistics staff in other NGOs to ensure up-to-date security information about operations in Borno State and report regularly to Project Manager;
• Prepare and submit a monthly logistics report on the above;

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

Minimum Qualifications 

The Position Holder will possess:

• A minimum of two years’ professional experience carrying out administrative, logistical and/or operational tasks (preferably in a non-profit or NGO setting);
• A Bachelor’s Degree;
• Fluency in written and spoken English; fluency in Hausa and/or Kanuri would be a bonus
• Excellent interpersonal and communication skills, both written and oral;
•    Interest in SFCG’s mission and work;
• The ability to handle multiple tasks simultaneously and on tight deadlines;
• Experience working in conflict-sensitive zones of Nigeria;
• Computer literacy proficiency, including solid working knowledge of Microsoft Office applications; and using the Internet for research;
• The ability to work independently;
• The ability to identify and solve problems on an immediate basis;

Salary: Commensurate with education and experience, with excellent benefits