Logistics Assistant

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a
private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

International Medical Corps is therefore looking for a suitable candidate to fill the position below based in its Maiduguri Office. This position is subject to funding:


Job Title: Logistics Assistant
Location: Maiduguri
Job Summary

• The Logistics Officer is responsible to the Logistics Manager, support in processing all requests submitted by staffs in a timely manner through the proper procurement procedures for goods and services. This includes tracking all re-occurring and project specific requests, coordinating with a large number of specialized vendors. This requires a highly motivated and detail solution oriented individual who will be able to resolve operational critical challenges as they arise.

Essential Duties and Responsibilities

• Oversee procurement of all materials and equipment requisitioned by the projects in a cost-effective and transparent manner in line with IMC and donor specific policies
• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Prepare procurement notices requests for Expressions of Interest and have them published locally and internationally when required.
• Prepare tender documents for the procurement of goods and non-consultants and Request for Proposals for selection of consultants
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Prepare contract and amendments of contracts when needed.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Maintain a database on all procurement activities for a project.
• Prepare monthly, quarterly and annual procurement reports.
• Design and execute a record keeping and filing system.
• Design and execute a contract register.
• Assist programs prepare and update of the Procurement Plan.
• Assist to identify capacity building opportunities for staff and train them in IMC procurement practices. *Maintain a proper filing system in line with IMC standard practices for all procurement related documentations from the purchase request to the goods received note.

Qualifications and Requirements

• Degree in Social Sciences, Humanities, Sciences, etc.
• Certificate or Diploma in Procurement/Supply Chain Management/Logistics or related field. At least 5 years of general logistics experience but not less than 2-3 years’ experience in procurement.
• High computer literacy level with expected proficiency in Word, Excel, PDF, and Internet.
• Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever-changing dynamic operational environment
• Excellent written and spoken English language skills.
• Strong administrative and organizational skills.
• Ability to coach others and work in a team environment with experience in conducting training.
• Excellent interpersonal skills and ability to work effectively in an operational environment.
• Experience in negotiating service agreements with vendors and suppliers.
• The capability and willingness to be flexible and accommodating in sometimes difficult and frustrating work situations.
• Commitment to and understanding of IMC’s aims, values and principles.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

Language Skills:

• Ability to read, write, analyze and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions.
• Ability to speak English and Hausa

Note

• Candidates MUST state the position that they are applying for as the subject of their email, otherwise applications will not be considered.
• Application letter and curriculum vitae should be in a single Microsoft Word Document.

Deadline  20th January, 2017.