Logistics Coordinator Assistant

Solidarites International - For over 35 years, the humanitarian aid organization Solidarites International has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

We are recruiting to fill the position of:

Job Title: Logistics Coordinator Assistant

Location: Abuja

Objectives

Under the supervision of the Logistics Coordinator, the Assistant Logistics Coordinator will: 

• Assist the Logistics Coordinator in the support of the mission logistics activities.
• In particular, he/she supports the base logisticians and supply logisticians in their tasks.
• Manages the logistics tasks of Abuja base and procurement processed in Abuja,
• He helps the logistics coordinator on compilation of monthly logistics reports and its analysis
• When necessary, deploy to SI bases and sub bases in Borno to carry out assigned tasks.

Abuja base logistics: 
Act as Base logistics assistant  on office and guest house management specially on: 

• Ensuring a follow-up of the contracts
• Ensuring the monitoring the maintenance of all the structures related to the functioning of the base (office, guest-house).
• Office supply
• Planning short and long term office equipment needs
• Ensuring regular maintenance of the SI fleet and good condition of rental vehicles
• Following up driver and security-guards planning
• Making sure all the follow-up documents are regularly updated (fuel, logbooks, consumption, durable equipment, stock report, IOF and contract follow-up, etc)

Domestics travel management:

• Focal point for booking flight tickets between Abuja and Maiduguri and other states.
• Cancellation of flight tickets when required
• Communicate with department coordinators for the approval of flight request
• Cancellation of flight tickets when required
• Ensures Implementation of backup and data-protection procedures
• Following the registration of telecommunication equipment

Ensuring a follow-up of the contracts
Office Supply:

• Ensuring regular maintenance of the SI fleet and good condition of rental vehicles
• Making sure all the follow-up documents are regularly updated (fuel, logbooks, consumption, durable equipment, stock report, IOF and contract follow-up, etc)

Field Support:

• Participate on the setup of new or existing operational bases
• Identify and establish list of suppliers of program and office materials.
• Monthly update of price list.
• Support actively the logistician on responding to programs’ operational needs

Logistics HR:

• Build the capacity of Abuja logistics staffs, including drivers and Security guards,
• Take part in Identify training needs of national logisticians and conduct training sessions as needed,
• Ensure smooth collaboration within the team and with other departments

Reporting:

• Prepare quality and analytical input to monthly logistics pack, feedback to the bases,
• Report to the Logistics Coordinator her/his achievements and constraints,
• Report to the Logistics Coordinator of any malfunctions occurring in Abuja or at the field offices,

The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.

Org Chart Position (reporting and functional relationships):

• Line manager: Logistics coordinator
• Line report(s): Other logistics staffs based in Abuja
• Functional manager: Logistics Coordinator