Ports & Shipping Administrator

Spectrum Forwarding & International Logistics Limited is a commission agent/performing a task on behalf of the exporter/importer routine tasks such as Loading/unloading of goods,storage of goods,arranging local transport, obtaining payment for his Customers. Our scope covers the area of freight forwarding and logistics services 


Job Title:  Ports & Shipping Administrator
Responsibilities:

• He/She will be responsible for the administration of financial transactions related to cargo delivery and general Shipping Services
• Responsible for cost accounting and GST calculation purposes.
• Monitoring shipping costs and updating the Voyage Economic Model accordingly.
• Assisting in the preparation of the annual Shipping Services Budget based on the approved annual Shipping Plan.
• Gathering shipping market data and assisting in preparing shipping market review reports.
• Coordinating the timely shipping of orders to customers
• Producing customer specific paperwork where necessary in line with the customer procedures
• Booking in deliveries with relevant warehouses where necessary
• Invoicing dispatched orders
• Managing the performance of nominated carriers
• Processing authorised Returns and investigating credit notes as necessary
• Taking information from Marketing Support team and agreeing shipment dates, producing and checking shipment reports.
• Shipping goods based on information received from the internal customers.
• Liaising with shipping agents and freight forwarders for collection times.
• Liaising with warehouse staff to agree shipment dates and arrange haulage.
• Filing all shipping-related paperwork
• Handling internal and external enquiries.
• Liaising with customers on all matters regarding documentation and shipping
• Reporting dispatched order to the customer service and sales team
• Signing off supplier invoices as necessary
• Any other administration duties as may be reasonably required

Qualifications/Requirements:

• Minimum of HND/B.Sc in Ports & Shipping administration, Office Admin and any other relevant field
• 3+ years administration experience
• Previous experience in an import/export environment
• Knowledge of shipping methods and terminology
• Excellent attention to detail and be able to multi-task
• Impeccable organisation skills
• Proficient in Microsoft Office and Excel
• Ability to work accurately under tight deadlines
• An Import and Export qualification is desirable but not necessary.