Program Assistant Job at Jhpiego

Jhpiego, an Affiliate of Johns Hopkins University is a global leader in improving healthcare services for women and their families. In collaboration with some it's partners, Save the Children International (SCI), Pediatric Association of Nigeria (PAN), Nigeria Society of Neonatal Medicine (NISONM), Society of Gynecology and Obstetrics of Nigeria (SOGON) and National Association of Nigerian Nurses and Midwives (NANNM), will be implementing a USAID funded global cooperative agreement called the Maternal and Child Survival Program (MCSP).The program's goal is to contribute significantly to ending preventable maternal and child deaths (EPMCD) in Nigeria. The five year project which started in October 2014 will end in September 2019 and will be implemented in Kogi and Ebonyi States of Nigeria.

Jhpiego hereby invites applications from highly resourceful, experienced and dynamic professionals for the vacant position below:

Job Title: Program Assistant

Job ID: 2017-2794
Location: Nigeria

Overview

• Program Assistant needed to manage day-to-day office operations for an upcoming UNITAID project to expand access to preventive chemotherapy for pregnant women in Nigeria.
• This project aims to scale up an innovative, community-based approach to expand coverage of intermittent preventive treatment in pregnancy (IPTp), with quality assured sulfadoxine-pyrimithimine (SP), for pregnant women.
• The Program Assistant will organize schedules and provide key logistical support for project team members’ travel to project sites. S/he will facilitate distribution of project materials to project sites.
• This position is contingent upon award from UNITAID. Nigerian nationals are strongly encouraged to apply.

Responsibilities

• Manage day-to-day operations of project office in Nigeria.
• Organize schedules for project site visits.
• Arrange travel/hotel reservations and track related travel expenses.
• Provide administrative support to operation of project activities.
• Work within established Jhpiego systems and in accordance with local regulations.
• Draft correspondence to UNITAID, NGOs, MOH and other agencies as requested.
• Coordinate the procurement of office supplies, organize proper storage, maintain stock reports and monitor usage.
• Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
• Report issues to the Malaria Technical Officer and troubleshoot as needed.
• Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments. Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
• Maintain files and support the dissemination of project information among the project team.
• Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
• Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
• Work collaboratively with project and headquarters finance staff to prepare and track the progress of project and activity budgets.
• Ensure compliance with UNITAID operational policies and regulations.
• Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
• Other duties as assigned

Required Qualifications

• Bachelors’ Degree in International Public Health, Business Administration or related field or equivalent experience
• Experience in coordinating international donor financed projects
• Familiarity with international donor policies and administrative procedures
• 5+ years’ of experience in administrative support of international health projects
• Ability to track expenses, keep accurate financial records and work within donor budgets.
• Proficiency in writing and editing letters, reports, and documents
• Strong decision making and results oriented approach
• Ability to interact skillfully and diplomatically with numerous counterparts such as networks of senior level international health professionals, donors, universities and other partners
• Familiarity with Nigeria government regulations including immigration, importation, and customs.
• Experience and understanding of malaria prevention, care and treatment
• Ability to work in a complex environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
• Appreciation for socio-cultural differences in countries, preferably having lived and worked in one or more low resource settings
• Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
• Ability to work effectively with diverse international teams
• Proficiency in word processing and Microsoft Office
• Fluent in written in English preferred
• Excellent facilitation, oral and written communications skills
• Ability to travel nationally.

• Remuneration
  Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and
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