Project Associate Vacancy at ARM Life Plc

ARM Life is the Insurance subsidiary of Asset & Resource Management Company Ltd (ARM). Its parent company, ARM is one of the largest non-bank financial services firms in Nigeria with a focus on asset management. Established in 1994, ARM started operations as a traditional asset management company specialising in the management of quoted equities and fixed income securities.

We are recruiting to fill the vacant position below:

Job Position: Project Associate
Job Location: Nigeria
Job Summary

• Overall responsible for delivering the assigned project on-time, within-cost and as per desired quality.

Basic Responsibilities
Managerial Responsibilities:

• Ensure all health safety and environmental standards as established by Mixta’s safety department are complied with both by the Mixta staff as well as contractors/ vendors for the project
• Follow up on contractors’ payments with finance and reporting manager/finance manager
• Organize regular project review based on pre-defined review architecture, including setting up relevant templates for review
• Manage all employees and contractors in the project to drive performance and co-ordinate with relevant departments to ensure that all items comply with design and quality standards

Technical Responsibilities:
Organise construction including:

• Assist the necessary licenses required for the site such as construction, usage of pavement (if any), connections to infrastructure etc. are prepared by relevant parties
• Manage contractor claims on the project, drawing in expertise from design, procurement and contracting, and legal wherever necessary
• Assist in the monitor and ensure conformity of materials, installation and construction equipment operated by contractors on construction site against contract and approved technical and other requirements,
• Check payment certificates, verify quantities in terms of labour, material equipment and others as provided by contractors
• Advise procurement and contracting teams on technical exclusions suggested by contracts/vendors; Participate in selection of materials and vendor/contractor for the project

Responsible for completion and handover for operation:

• Test-run each item before use, perform acceptance and hand over to end user;
• Prepare equipment portfolio and user manual; co-ordinate with supplying contractors to organise operation training for the management and operation teams (if required)
• Hand over project records issued as per handover process required by company and/or country protocol

Responsibilities and jurisdictions to resolve arising issues:

• Identify deviations in construction which do not impact bearing capacity and architecture of the project
• Manage design and quantity change process along with contracting and design department

Others:

• Provide opinions on composition of items and components, propose revision of technical design, if required

Deliverables

• Progress Reports
• Project Records for handover
• Contractor evaluation
• Equipment portfolio and user manual

Time Allocation:

• Time on Field/Technical -95%
• Administrative-5%

Requirements
Experience and Education:

• Engineer or Master of Construction, Architecture holding Project Management Certificate awarded by reputable institutions
• 3+ years’ experience in project management and on-site management with a real-estate company

Required Skills:

• Sounds understanding and interpretation of drawings
• Very detailed knowledge of material, equipment, logistics, storage and security
• Ability to make quick and tough decisions
• Good communication skills
• Knowledge of key processes and phases in construction (Structure, M&E, Finishing)
• Deep understanding of corporate functions like procurement and contracting, budget and planning, and de-bottlenecking other corporate processes
• Proficient in creating and understanding a planning schedule and work break down structure
• Strong ability to motivate, influence, negotiate and manage contractors

KPI's
Operations:

• Comply with planned budget:
  • Actual cost of construction for the project as compared to budgeted cost of construction for the year (15%)
• Comply with construction progress:
  • Deviation from timelines set for the project at the beginning of the year (25%)
• Violations to construction quality;
  • No. of quality Non Conformance Reports issued by the design team, No. of issues raised by operations/sales team during the handover process (25%)
• Violations to safety:
  • No. of safety incidents which occurred on site during the year including; Near misses, Accidents, Fatal accidents. (10%)

Management:

• Co-ordinate relevant departments- Measured by an annual survey administered to the various team the employee regularly works with (5%)
• Feedback - The annual average rating from 360-degree surveys launched (15%)

Reports:

• Timeliness of reports-% submitted after set deadline (5%)
• Quality of report-% reports that conform to the pre-assigned template (5%)