Supply Coordinator Assistant

Solidarites International is a Humanitarian Aid organization that has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter.

We are recruiting to fill the position of:

Job Title: Supply Coordinator Assistant

Location: Abuja

Goal/Purpose of the Job

• The supply assistant supports the supply coordinator in implementing and supervising all supplies activities at his/her assigned base.
• In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the purchaser or storekeeper in their absence.

Responsibilities
Management of supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quotation requests and Internal Order Forms (IOFs)
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of freight:

• Ensure  the planning and execution of freight is done
• Deal with the suppliers when there is problem
• ensure the security for road access is done Monitor the administrative documents for all rented trucks

Management of warehouse:

• Supervise the warehouse management
• Support the storekeeper in carrying out stock checks and physical inventories

Human resource management:

• Establish team schedules and follow up
• Ensure or assist with logistical training

Reporting:

• Collect and check the IOF follow up before submission
• Collect and check the Stock management report before submission
• Prepare the supply logistic pack log for the mission

Requirements
Educational:

• Minimum Bachelor degree in relevant field.
• Professional Certification/Diploma in Logistic and/or Supply Chain.

Experience:

• Minimum 2-3 years of proven experience in relevant field of Logistic/Supply
• Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
• Previous team management experience
• Previous experience of remote management of teams.

Skills:

• Good interpersonal and conflict management skills.
• Ability to work under pressure and manage personal stress.
• Strong verbal and written communication skills
• Strong knowledge of Computer applications, specifically MS XL.

The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.