Admin Manager Job at Filmhouse Cinemas Limited

Filmhouse Cinemas Limited is a dynamic film exhibition company. Our expertise are in the areas of: Cinema operations, management of sites, Ownership of sites, Consultancy for cinema development, Design Fit-out; Cinema project management, Film Distribution: Rights Acquisition, Booking into cinemas, and content development.

We are recruiting to fill the position below:

Job Position: Admin Manager

Job Location: Victoria Island, Lagos
Job type: Full time

Responsibilities

• Serve as first contact point at the Support Office for visitors by greeting, welcoming, directing and announcing them as appropriate.
• Receive and sort external mails/Delivery/Courier daily
• Ensure adherence of safety procedures via the reception desk (monitor logbook)
• Create a budget for and procurement of front office supplies.
• Organize executive meetings, conferences, and events, managing all related logistics such as venue booking, catering, and technology setup.
• Ensure service providers for janitorial services and security services work in line with contract terms.
• Managecalendars, schedule meetings, and coordinate travel arrangements.
• Manage office supplies, equipment maintenance, and facility logistics to ensure a functional and welcoming work environment.
• Keep updated records of offices expenses and costs.
• Provide basic and accurate information in-person and via phone/mail.
• Vendor management
• Logistics co-ordination for and from the Support Office.

Qualifications

• Bachelor’s Degree in Business Administration, Office Management, or a related field is preferred.
• Proven experience in an administrative support or office management role, with a preference for experience supporting senior executives.
• Exceptional organizational and time-management skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• High level of professionalism, discretion, and the ability to handle sensitive information.
• A proactive approach to problem-solving and process improvement.