Administrative Assistant Job at Mediatrix Development Foundation

Mediatrix Development Foundation was established in 2014 as a non-profit organization with the mandate to provide social support for vulnerable children, youths, women and the elderly in Cross River State, Nigeria, and to advocate for their rights and wellbeing by wife of the Governor Cross River State, Dr Linda Ayade. Ultimately, the foundation supports public delivered services in its five thematic areas (Health, Sustainable livelihood, Education and volunteering, Justice and Rights and cross-cutting issues) by building and leveraging partnerships with political Agencies, government organizations and other non-profit organizations and implementing high impact and cost-effective interventions to improve population outcomes.

We are recruiting to fill the position below:

Job Position: Administrative Assistant

Job Location: Ogoja-Cross River State
Job Field: NGO / Non-profit, Administration, Secretarial
Duration of contract:  12 Months
Work Hour: Full Time
Open to: All interested candidate
Travel: Some travelling must be expected.

Scope of Work

• Administrative Assistants will support the day-to-day operations of the project.
• This includes financial planning and management, supporting field deployments, administrative coordination of training, financial management and reconciliation of accounts and management of office activities and logistics

Major Duties / Responsibilities

• Provide logistics support for program training and field activities
• Support the Administrator in compiling periodic program reports and updates.
• Support the program office in a variety of administrative, financial and operational duties
• Performs a variety of routine to moderately skilled clerical support functions, including word processing, data entry, financial management, and other related duties as assigned
• Prepare and reconcile travel and operational expenses for program staff
• Ensure payments are made timely and vouchers for reimbursement are accurate
• Coordinate travel plans for program staff
• Support maintaining field reports from project staff and others participating in the project
• Keep appointment book accurately filled in with name, phone number and exact procedures
• Any other duties that may be assigned
• Prepare and develop reports as required by management.
• Adhere to MDF policies, tools and handbook and guidelines as well as government rules and regulations.

Required qualification / Experience

• Degree / Diploma certificate
• At least 2 years’ experience in office administration
• Two years’ experience working with international and / or organizations
• Two years’ experience in administration of project and managing project operations

Knowledge requirements / Skills:

• Language proficiency in English
• Ability to establish and maintain good relationship with people at different levels and of different Nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel
• Ability to communicate clearly in English language orally and in writing
• Ability to engage in successful interaction, extensive contact with members of government agencies and partners at national, state and local government levels.

Method of Application
Interested and qualified candidates should send their Cover Letter and CV in one document in word or pdf format to: info@mediatrixfoundation.org and copy: mediatrixfoundation@gmail.com

Note

• Kindly indicate position and location applied for as the subject of your mail. E.g.: "Administrative Assistant – Ogoja".
• Approved health certificate will be requested before contract start.
• We do not offer transport nor accommodation reimbursement for applicants coming from distant locations.
• Successful candidates are required to resume immediately.
• MDF is an equal opportunity employer and gender sensitive. Consequently, females are strongly advice to apply.