Capital Logistician at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

PUI is implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition and health project in Maiduguri and Borno State. PUI is now looking for its Logistics team in Abuja.

We are recruiting to fill the position below:

Job Position: Capital Logistician
Job Location: Abuja

General Objective

• The overall purpose of this position is to ensure a good running of the logistic activities for the mission in Abuja office.

Responsibilities and Tasks
Equipment:

• Ensure all PUI equipment are recorded in the Equipment follow-up sheet on a monthly basis.
• Ensure the proper tracking of all equipment through the staff asset form.
• Follow-up the maintenance of all equipment according to the planning and PUI procedures.
• Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary.
• Is responsible for the loading and unloading of goods/materials.
• Inform the Logistics Coordinator in case of major equipment purchase needs
• Carry out regular store check and physical inventories.

Specific Objectives and Linked Activities
IT/Communication:

• Ensure a proper follow up of all communication means: mobile phones, handsets, Thuraya and docking station.
• Ensure the contact list is up-to-date and available for all staffs and in the appropriate location. Especially register all phone numbers in each Thuraya.
• Ensure all internet modem are operational and charged.
• Manage the maintenance of all IT equipment (computers, printers, etc.).
• Check that all IT equipment is protected (uninterruptible power supply, stabiliser, anti-virus etc.)
• Carry out regular physical inventories of Abuja IT equipment.
• Ensure correct use of IT equipment.

Procurement:

• Receive and process procurement requests/purchase orders;
• Seek products that offer good value for money, negotiate the best prices, clarify request where necessary and complete purchase order;
• Follow-up on order processing to ensure timely deliveries are done;
• Do quality/quantity control for all supplies ordered and delivered;
• Ensure good relationships are established with local suppliers;
• Facilitate proper paper trail and filing of all procurement documents;
• Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed.

Storage:

• Management of the stocks through ensuring that all necessary information is recorded on stock cards and stock movements are updated timely.
• In conjunction with the Logistics Assistant conduct regular physical inventory counts.
• Organize the replenishment of the fast moving office stationery stock and safe haven items.

Reporting:

• Report on a regular basis all logistics activities (maintenance, meetings, updates, issues, recommendations,…)
• Update and report to the Deputy Head of Mission with Logistics Coordinator in copy on a monthly basis the Fuel and Vehicles rental follow-up sheet, the Thuraya credit follow-up sheet, the Equipment follow-up sheet, the Stock follow-up sheet, the Maintenance follow-up sheet
• Makes recommendations to improve unit efficiency to Logistics Coordinator
• Ensure logistics briefings to all new staff
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Mandatory Requirements

• A minimum of bachelor's degree in Bachelor Arts / Science or any other professional qualification.
• Have a minimum of 2 years’ experience in Logistics related positions.
• Knowledge of procedures: institutional donors (UE, OFDA, ECHO, AAP, UN agencies …)
• Be fluent in English (verbal and written) and knowledge of Local language is an advantage
• Have excellent organization skills, attention to detail, time management and ability to work under pressure and meet deadlines.
• Have strong capacity to represent PUI and sustain relations
• Have excellent interpersonal skills (team management, communication, reporting, planning)
• Be committed to PUI working principles and values
• Have experience working within humanitarian sector and context
• Computer skills - Excellent knowledge of the MS office software including Word, Excel, Outlook, Powerpoint

Transversala Skills:

• Ability to work independently while taking initiatives and showing a sense of responsibility
• Ability to withstand pressure and volatile environment
• Sense of diplomacy
• Analytical skills
• Capacity to adapt and organizational flexibility
• Organization, rigor and ability to meet deadlines
• Ability to work and manage affairs professionally, and with maturity
• Ability to represent the activities and mandate of PUI before local authorities and suppliers
• Ability to work with different partners in a spirit of openness, and with adaptable communications strategies.