Career Opportunities at Stockgap Fuels Limited

Stockgap Fuels Limited - We are a leading indigenous downstream oil and gas company in Nigeria. As a result of expansion and new business opportunities, we seek immediate employment of professionals with cognate years of experience, strong academic credentials and the right attitude to work who will deliver value to stakeholders to fill the position below:

Job Position: HR Administrative Officer

Job Location: Port Harcourt, Rivers
Employment Type: Full-time

Responsibilities

• Supervises the day-to-day management of the organization’s office facilities
• Maintain office devices and facilities to ensure optimal functionality.
• Process/pay utility and other bills and ensure office supplies are adequate for each day work.
• Handle complaints on disruptions and faults on utilities (electricity, DSTV, Internet etc) and follow up promptly for repairs/reconnection.
• Effectively manage cleaning contractors in line with contract requirements.
• Ensure prompt and adequate provision of office supplies at various locations.
• Provide general support services including dispatch, general office cleaning, waste disposal, internet services, catering and water supply services and upkeep of office premises.
• Make travel arrangements and logistics by ensuring all flight booking, hotel reservations and pick-up are processed within set timelines.
• Prepares invitation/introduction letters and other travel documents for expatriates and staff when required and other travel documents.
• Liaise with unit heads and conduct checks to ensure safekeeping and efficient utilization of all office facilities and equipment.
• Maintain records of expenditure on telephone and other utilities.
• Oversees efficient management of customer service
• Oversee proper record management inward and outward document/mail.
• Oversee compliance and proper implementation of access control and other function from front desk.
• Oversees all kinds of utilities complaints from all user. Record the type of complaints, time of complains, nature of complaints
• Oversees proper documentation of all business transactions and all business engagements with Fleet Management.
• Ensures proper financial documentary records are kept for report and audit purposes
• Oversee fleet Management Costing System and drive to reduce same to a reasonable percentage
• Oversee and maintain record-keeping system to organize fleets as per various schedules and requests.
• Analyse and oversee the effectiveness of vehicle operations
• Establish and monitor internal control process among all functional units within Fleet Management to ensure compliance.
• Ascertain and improve where necessary, fleet management staff organization capacity in relation to process and compliance.
• Maintain occupational health and safety standards in the office environment.

Qualifications, Experiences and Skill

• Higher Institution Degree (University or Polytechnics) in any Social Sciences, Humanities, Business Administration disciplines
• Professional certification in Human Resources from the Chartered Institute of Personnel Management (CIPM) Nigeria or its overseas equivalent (e.g. HR Certification Institute (HRCI), Chartered Institute of Personnel Development (CIPD)), Society for Human Resources Management (SHRM).
• A relevant Postgraduate Degree (e.g. MSc in HRM, Management with HR focus or MBA).
• Minimum of five (5) years relevant experience in Human Resources and Administrative role in a reputable organisation.
• Administration and Management
• Customer and Personnel Service
• Communication (Written, Verbal, Presentation)
• Ability to multitask
• Organisation and time management
• Knowledge of HR software and Microsoft office
• Familiar with labour laws, tax laws and their application
• Data driven mindset
• Negotiation
• Relationship building
• Negotiation
• Analytical and critical thinking.

Salary
N100,000 - N150,000 monthly.

Job Position: Head, Treasury & Financial Control

Job Location: Port Harcourt, Rivers
Employment Type: Full-time

Responsibilities

• Lead and coordinate the corporate budget preparation process across all departments, liaising and collaborating with other Heads of Departments to prepare, timely, accurate budget to enable the achievement of strategic objectives
• Lead and coordinate the development of cost management measures company-wide in collaboration with other Heads of departments
• Advise management and provide inputs on the funding and cash-flow implications of the group’s strategy, goals and plans
• Prepare comprehensive financial reports at period end (e.g. Financial Statements,
• Management Accounts, etc.) to accurately reflect the operations of the company
• Manage foreign exchange risks and interest rate exposures.
• Review and approve Letters of Credit and forwards to the bank to facilitate the importation of products.
• Generate statutory financial reports and statements for the group
• Develop and implement a robust and reliable financial reporting system for the Group
• Advise executive management on changes in financial regulations, legislation as well as changes in competition and market trends.
• Make recommendations to executive management on the formulation of strategic, long-term business plans to minimize financial risk.
• Monitor funding requirements to meet current or long-term corporate objectives, and negotiates with financial service providers to obtain the most cost-effective source of funds.
• Provide financial advice on the organisation’s short, medium and long-term cash/ funding / risk situation to management
• Advise management on the judicious investment of surplus funds.
• Build and maintain relevant banking relationships to ensure availability of funds, secure favourable banking terms and rates and proper management of the accounts of the SBUs and the Group
• Manage the liquidity of the group and ensures that cash is readily available to meet the financial obligations on a need basis
• Liaise with external and internal auditors for the smooth performance of audit operations and deal with any queries from the auditors.
• Develop and manage relationships with relevant external bodies e.g. regulatory organisations in the downstream, auditors, solicitors, banks, etc.
• Keep up-to-date with the industry’s current tax practices and policies.
• Liaise with the tax authorities for tax payment and receipt collection and respond to and ensure adequate follow-up on tax queries from the various tax authorities
• Review performance of financial service providers on a regular basis and take steps to discontinue high-risk relationships
• Prepare recommendations for cost reduction on a regular basis and monitor implementation of such recommendations.

Requirements

• Interested candidates should possess a B.Sc. / M.Sc Degree with 15 - 20 years relevant work experience

Salary
N700,000 - N900,000 Monthly.

Job Position: Fleet Supervisor

Job Location: Port Harcourt, Rivers
Employment Type: Full-time

Responsibilities

• Improve Fleet Management business by agreed percentage YoY.
• Implement, Monitor and Control Fleet Management Cost optimization strategy.
• Implement and Control Fleet Management Revenue maximization strategy.
• Ensure proper documentation of all business transactions and all business engagements with
• Ensure proper financial documentary records are kept for report and audit purposes.
• Ensure proper assumptions are available for profitable investments purposes.
• Cost Management - Fleet Management Costing System
• Develop a cost dashboard monitoring all the key cost drivers on a weekly basis.
• Analyse each key cost driver to determine trend, cost pattern, root cause and Identify solution and share with Unit Head.
• Develop and maintain a Tyre planning, utilization, Regrooving and rethreading cost model when necessary.
• Determine the crash cost of each truck breakdown / accidented trucks.
• Ascertain crash cost liability – company/driver/third party/Insurance.
• For driver crash cost liability, follow the willful damage repair procedure.
• Follow the willful damage repair procedure for driver crash cost liability.
• Follow through with the Finance & Accounts team and the company Insurance Company for insurance crash cost liability.
• Develop and maintain required CAPEX for the Fleet Management.
• Review and report monthly and annual Fleet Management Operating Expenses.
• Develop and maintain Fleet Management Annual budget.
• Prepare annual fleet budget, expenditures and analyse all fleet financial objectives.
• Conduct periodic market research for utilisation and optimisation of the company fleet management – Identify competitors, industry market size, and market opportunities.
• Define Fleet Management Service offerings, appraise more service offerings to grow market share size.
• Manage and Improve all Internal and External customer relationships with Fleet Management.
• Analyse truck/vehicle maintenance history to determine current level of effective truck life span and provide strategic/technical recommendations to improving the truck life span.
• Develop truck lifespan repair cost and align it with the truck profitability through truck redistribution strategy, truck utilization and truck maintenance plan.
• Determine and assess Truck historical km and expected km for replacement assessment.
• Ensure strict vehicle servicing and maintenance time to minimize downtime and maintain schedule.
• Provide monthly vehicle maintenance cost report.
• Organize, oversee and schedule routine and ad hoc fleet vehicle maintenance.
• Conduct random inspections of vehicles within the fleet.
• Develop and implement operational standards to maintain vehicles and advocate best practices in Stockgap.
• Organize the repair of any damage to vehicles and investigate/document cause of damage.
• Develop and Implement monthly and annual Truck maintenance plan.
• Ensure that all willful damage repairs are valued, cost accumulated and recovered from relevant stakeholders
• Ensure Total Willful Damage Cost is analysed by contract, by drivers, by repair/fault reported and by frequency of occurrence.
• Training on prone areas recommended for the drivers in conjunction with the Drivers Admin. and HSE departments aimed at reducing willful damage occurrence and associated cost.
• Generate monthly willful damage report.
• Follow up with the recovery of the Willful Damage Cost.
• Vehicle Availability
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
• Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements.
• Maintain and monitor recordkeeping system to organize fleets as per various schedules and requests.
• Schedule, route, maintain, and track Stockgap vehicles.
• Analyse the effectiveness of vehicle operations
• Plan, process and execute vehicle purchase and vehicle replacement.
• Provide monthly fuel usage and justify with mileage covered.
• Responsible for the management, performance and welfare of drivers and fleet staff.
• Facilitate and implement corrective action and capacity building to manage entire fleet to achieve Stockgap objectives.
• Ensure proper documentation of trucks after loading.
• Plan, process and execute vehicle purchase and vehicle replacement.
• Monitoring drivers’ behaviour and ensuring adherence to Stockgap code of ethics.
• Take up ad-hoc assignments as may be directed from time-to-time
• Develop Fleet Management Policy
• Implement and Monitor Fleet Management Risk Policy.
• Develop, Institute, Implement and Monitor Fleet Management Asset Management Policy.
• Develop and implement Fleet Processes and Procedures.
• Develop truck utilization and truck replacement policy and standard.
• Identify and review existing fleet processes and compliance levels.
• Ensure compliance to all the established processes and controls and develop process around identified gap areas.
• Establish and Monitor Internal Control process among all functional units within Fleet Management to ensure compliance.
• Communicate existing or new processes to all Fleet Management staff to create maximum awareness and undisputable culture within the system.
• Implement punishments for failure to comply to agreed process.
• Establish feedback and implement controls of processes.
• Ascertain and improve where necessary, Fleet Management staff organization capacity in relation to process and compliance.
• Perform vehicle registration, insurance and documentation of new and old vehicles in existing fleet.
• Monitor and ensure fleet operations is in compliance with local and state rules and regulations.
• Encourage and promote compliance culture within Fleet Management team
• Ensure compliance with all health, safety and security regulations and policies.
• Ensure that adequate and effective risk assessments are undertaken and regularly reviewed.
• Responsible for the health, safety and welfare of all staff under direct management and expected to contribute to the health and safety of all personnel in the overall business unit.
• Comply with health and safety procedures and instructions.
• Participate in Health Safety and Environment Toolbox talks, hazard observation and reporting, and Trainings.
• Have daily pre-tour meetings with team members.

Qualifications, Experiences and Skills

• Higher Institution Degree (University or Polytechnics) in Logistics Planning, Business Administration, Mechanical Engineering or any related disciplines
• Professional certification in Logistics Planning from the Chartered Institute of Logistics & Transport Nigeria or its overseas equivalent.
• A relevant postgraduate Degree (e.g. M.Sc in Transport Planning & Management)
• Minimum of six (6) years relevant experience in Heavy duty fleet management in a reputable organization
• Organisational skills.
• Analytical and problem solving skills.
• Quantitative ability.
• Attention to detail.
• Maintenance.
• Transportation knowledge.
• Safety
• Financials
• Vendor management
• Excellent communication, organizational and multi-tasking skills.
• Advanced Ms Office user with focus to Excel use
• Ability to form working relationships with people at all levels.

Salary
N200,000 - N250,000 Monthly.

Method of Application
Interested and qualified candidates should send their CV and Application to: oildepotjobs@gmail.com using the Job Title as the subject of the email.