Documentation & Import Logistics Executive Job at WTS Energy

WTS Energy provides recruitment and manpower services for the global oil and gas and energy industries. We supply engineers and consultants to our clients' projects and operations, and perform employment outsourcing services such as workforce management in oil and gas regions around the world. WTS Energy operates globally with offices in 14 countries and is operational in over 50 countries.

We are recruiting to fill the position below:

Job Position: Documentation & Import Logistics Executive

Job Location: Port Harcourt, Rivers

Job Summary

• The documentation and import logistics executive will manage all import documentation processes, including pre-import approvals, regulatory compliance, and customs clearance.
• He/She will track shipment deliveries and maintain accurate records using Microsoft Office 365 tools and ERP systems such as Sage, SAP, or similar ERP system.

Key Responsibilties
Import Documentation & Compliance:

• Prepare and process all pre-import documentation including Form M, Product Certificate (PCR/PCU), SONCAP Certificate, Marine/Air Cargo Insurance, Pre-Arrival Assessment Report (PAAR), Bill of Lading (B/L) or Air Waybill (AWB), Commercial Invoice, Packing List, and CCVO.
• Coordinate with banks, inspection agencies (SGS, Intertek, Cotecna etc.), and government regulatory bodies (SON, NCS, NAFDAC, NESREA etc.).
• Ensure timely and accurate submissions to Nigeria Customs Service and regulatory agencies.

Shipment & Delivery Tracking:

• Monitor the status of consignments in support of the expediting team.
• Maintain a detailed tracker for all inbound shipments and update stakeholders regularly.

ERP & Reporting:

• Record documentation and shipment status in ERP systems such as Sage, SAP, or any equivalent.
• Prepare reports (Weekly, Monthly, Quarterly, annually etc.) and presentations using Microsoft Excel and PowerPoint.Maintain digital and physical documentation logs for audit and compliance.  

Administrative Support:

• Coordinate with internal departments (projects, procurement, expediting team, finance, warehouse) for documentation support.
• Ensure timely renewal of permits, licenses, and related compliance certificates.

Educational Requirements

• Bachelor’s Degree in Logistics, Business Administration, International trade or related fields
• Master degree is an added advantage
• Minimum of four years of experience in import documentation, supply chain, or logistics
• Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams).
• Hands-on experience in ERP systems (Sage, SAP, Oracle, or any logistics/SCM-related ERP).