Executive Assistant Job at Alan & Grant
Alan & Grant - Our work is focused on creating innovative HR and Organizational Development Solutions aimed at Performance Improvement & Business Growth. We currently serve clients across various sectors of the Economy from locations in Jos, Port Harcourt and Lagos.
We are recruiting to fill the position below:
Job Position: Executive Assistant
Zip/Postal Code: 100001
Job Location: Lagos
Job Type: Full Time
Industry: Financial Services
Job Summary
- Ensuring that the CEO is able to fulfill commitments to the internal team as well as to external stakeholders
Requirements
- Minimum of B.Sc in any discipline
- Knowledge of Fintech Industry is an added advantage
- Experience and interest in internal and external communications
- Minimum of 3 years' experience
- Ability to handle multiple tasks simultaneously and prioritize work assignments
- A proactive approach to problem-solving with strong decision-making skills.
- Ability to meet deadlines in a fast-paced quickly changing environment
- Proficient MS Office tools ( PowerPoint, Word, Excel) and knowledge of software tools and multi-line phones systems
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly
- Exceptional interpersonal and presentation skills
- Proficiently to respond logically under stress and pressure
- Ability to work efficiently with little or no supervision
- Excellent written & verbally communication skills
- Positive attitude and ability to thrive in the team-base, collaborative environment
- Be organized, reliable and proactive
Responsibilities
- Follows up on contacts made by the President and supports the cultivation of ongoing relationships
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature and determines appropriate course of action, referral, or response
- Proxy for meetings on behalf of the CEO and make informed decisions in his absence
- Manage email correspondence, tracking important reports from management team to the CEO
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
- Managing the executive’s professional and personal calendar, meeting requests and coordinating appointments
- Acting as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in a professional and timely manner
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports
- Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related
- Provides a bridge for smooth communication between the MD/CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
- Reviewing, sorting and distributing incoming and outgoing calls, faxes, emails, and other correspondence
- Responsible for keeping all corporate documents for the chief executive officer
- Preparing reports, memos, invoices letters, and other documents
- Assist in the preparation of meetings and taking minutes accurately
- Record daily expenses and prepare weekly, monthly or quarterly reports
- Create and store files using various software, including word processing, spreadsheets, databases, and presentation software
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