Executive Assistant Job at Lead Enterprise Support Company

Lead Enterprise Support Company Limited is a foremost Human Resources Solutions organization with many years of cumulative experience and expertise. We are prolific in Outsourcing, Recruitment, Headhunting and HR Advisory. We are a multi-sectorial servicing company, with landmark service deliverables to our clients in varied industries.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Benin, Edo
Employment Type: Full-time

Job Description

• The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO.
• The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
• The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and goal-oriented.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Follows up with the team on deadlines given by CEO to team members to ensure timelines for projects are being met by the leadership team.
• Provides a bridge for smooth communication between the CEO’s office and the leadership team.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities.
• Answering phone calls in a polite and professional manner
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Completes a variety of administrative tasks for the CEO including: managing an extremely active schedule of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas for upcoming leadership meetings.
• Plans, coordinates, and ensures the CEO’s schedule is followed and respected.
• Communicates directly, and on behalf of the CEO, with the leadership team and others on matters related to project deadlines and goal objectives.
• Following up appropriately and ensuring he is keeping on schedule for upcoming meetings/commitments throughout the day.
• Helps in drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.

Requirements

• A good First Degree in Social / Management Sciences or any related discipline
• At least 5 years work experience as an executive assistant
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Outstanding organizational and time management skills
• Highly resourceful team player, with the ability to also be extremely effective independently
• Excellent time management skills.
• Well-developed organisational skills.
• Great verbal and written communication skills.
• Professional discretion.