Facility & Admin Officer Job at Alan & Grant

Alan & Grant is a firm of consultants creating innovative HR & Enterprise Solutions. We focus on enabling performance improvements around our clients’ people, product and project concerns. We work with different organizations to conceptualize, build and deploy bespoke solutions aimed at improving overall performance and align workforce to long-term corporate objectives ensuring sustained growth and profitability in the process.

We are recruiting to fill the position below:

Job Position: Facility & Admin Officer
Job Location: Jos, Plateau
Job Type: Full time 
 
Job Description

• Ensure adequate equipping of company functions through effective deployment of assets
• Assist management in the effective and efficient procurement of the right assets to achieve organizational goals and objective
• Provide guidance on capital budgeting and asset procurement
• Guide the management on lease, buy or rent decisions as it relates to the company’s assets
• Provide management with adequate and relevant information regarding asset disposal
• Maintain independent schedule of company assets and premises
• Ensure effective deployment and usage of company assets
• Company resource management and allocation to achieve set objectives
• Develop and regularly update the company’s asset maintenance schedule and oversee the execution in order to ensure cost minimization and value realization
• Work with the Finance team to ensure accuracy and integrity of all asset records schedules.
• Liaise with the finance team on asset insurance policies and maintenance of correct and updated insurance schedule.
• Maintain rent schedules for all company premises and ensure that payments due are made on due date.
• Ensure compliance with all relevant laws, code and policies with respect to company assets
• Ensure regulatory compliance with all laws and codes guiding the acquisition, maintenance and disposal of assets. Plan and manage company’s tax liabilities.
• Maintain relationship with relevant authorities and third parties including vendors, suppliers and service providers in relation to company assets.
• Oversee/ supervise the internal facilities team to ensure company assets are properly cleaned, serviced, maintained and secured at all times.
• Manage outsource service providers to ensure company standards are met at all times
• Maintain health safety and security/ environmental standards across company facilities
• Issue out and monitor compliance with company guideline regarding usage of company assets.
• Ensure vendors rendering services (including maintenance and repairs) on company assets and facilities maintain minimum standards required on all company assets.
• Monitor and maintain asset trackers on all company assets where applicable
• Ensure, in conjunction with IT and ICU, proper surveillance mechanism on all company premises at all times to avoid company lapses.
• Ensure periodic and accurate reports to management through the Head HR on the assets of the organization.
• Provide reports on company assets, facilities or premises to senior manage upon request
• Support ICU/audit and finance team in the verification/ validation of company assets whenever such exercises are being conducted.

Requirements

• A minimum of first degree in any management science/social science related discipline preferably in accounting, economics/finance.
• 3 years Post NYSC cognate accounting experience.
• Professional qualification, certification in project management or MBA will be added advantage.