Finance Assistant 9 / Finance and Administrative Assistant - SHOPS Plus

Abt Associates - The International Health Division is committed to the improvement of health and healthcare delivery around the world. Serving both the public and private sectors, our efforts include health policy research and evaluation, health promotion and disease prevention, health finance, and health systems management. Our impact is felt in policies that ensure healthcare access for women, children, and individuals with special needs, in strengthening health infrastructures, and HIV/AIDS solutions.

We are recruiting to fill the position below:

Job Position: Finance Assistant 9 / Finance and Administrative Assistant - SHOPS Plus
Req Id: 54821
Job Location: Any City, Nigeria
 
Opportunity

• Abt Associates seeks an Finance and Administrative Assistant (F&A Assistant) to support a Tuberculosis  project under SHOPS Plus. SHOPS Plus is USAID’s flagship initiative in private sector health.
• The project seeks to harness the full potential of the private sector and catalyze public-private engagement to improve health outcomes in TB, family planning, HIV/AIDS, maternal and child health, and other health areas.
• In Nigeria, SHOPS Plus will increase the availability of and access to TB services in the private sector by establishing a network of private providers from different cadres (clinicians, PPMVs, community pharmacists (CPs) and labs) to detect, diagnose, and successfully follow up and/or treat TB.
• SHOPS Plus will work in the states of Lagos and Kano.
• These two large states have high TB burdens as well as a high level of private sector activity.

Key Roles and Responsibilities

• Under the supervision of the Kano State coordinator and a dotted line reporting relationship to the F&A Director, the F&A Assistant will provide a full range of financial and administrative support for technical team including:
• Verify all supporting documentations and appropriate charge code for all transactions
• Prepare monthly Remote Office Vouchers (ROVs) with original receipts, timesheets, all related financial reports etc
• Maintain and manage petty cash
• Coordinate all logistics (project vehicle movement, fuel consumption, vehicle rentals)
• Manage office supplies and oversee office utilities and payments
• Manage travel advances and process travel expense reimbursements
• Manage consultant agreements, backup documentation and process consultant payments/reimbursements
• Assist in budget preparations and monitoring expenses against budget
• Assist in preparing financial reconciliation reports according to USAID rules and procedures
• Support F&A Director in vendor management and vendor tracking
• Support F&A Director and SHOPS Plus team with procurement requests
• Assist with banking functions (depositing checks, reviewing monthly statements, etc)
• Collect and save/upload supporting financial and administrative documentation to Abt system
• Verify the availability of funds and prepare wire request
• Maintain office and project inventory list and tag any additional office equipment/furniture according to USAID guidelines.
• Other duties, upon request.

Preferred Skills / Prerequisites

• Bachelor’s Degree in Finance, Accounting, Business, or other relevant field
• At least 4 years professional experience in financial management, accounting, and budgeting, of which at least two years was working for donor-funded project
• Familiarity with compliance of USG Cost Accounting standards
• Strong organizational and coordination skills such as timely follow-up
• Basic knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs), and other USAID operational procedures and policies
• Solid practical knowledge of office operations, and MS Office software, including strong Excel spreadsheet skills, Accounting software including Quicken
• Demonstrated interpersonal and organizational skills
• Fluency in English required.

Minimum Qualifications 
(4+) years of experience OR the equivalent combination of education and