Finance Manager Job at Malaria Consortium

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:

Job Position: Finance Manager 
Job Location: Abuja, Nigeria 
Donor title: Senior Finance Expert 
Department: Finance 
Length of contract: 5 years 
Role type: National Grade: 9 
Travel involved: 25% to state offices 
Child safeguarding level: TBC 
Reporting to: Project Manager Direct reports: None 
Dotted line manager: Country Finance Manager 
Indirect reports: State Finance Officers (6)  
 
Job Purpose

• The Finance Manager will be responsible for all financial aspects of the project sub-award contracts, partner and project financial reporting, financial accounting and budget management ensuring good value for money is achieved on the project.
• They will ensure compliance within the project of both the donor regulations and Malaria Consortium’s policies and processes. 

Scope of Work

• They will provide a proactive, efficient, timely and relevant finance service to the project team including budget preparation with the appropriate mapping of financial transactions to be able to measure value for money and achievement of deliverables.
• They will drive project financial reporting at a level of detail necessary to manage budgets effectively, checking financial transactions are recorded accurately.

Key Working Relationships:

• The role will report to the Project Manager for SuNMaP2 and will work closely with the Country Finance Manager to provide support to the SuNMaP2 state teams and local partners and with the Finance Support Manager (West and Central Africa) for the global partners on financial management, budgeting and forecasting activities. 

Key Accountabilities 
Management Accounting (40%):

• Understand and  implement grant management policies, procedures, and practices, and provide policy, guidance, and interpretation to project staff and partners
• Manage sub-granting mechanism to partner organisations
• Ensure smooth operation of technical efforts and field activities by providing accounting, management and logistical support to facilitate the implementation of project activities.
• Oversee the budgeting, reporting and accounting for the project for the Abuja office and the six states of operation to ensure timely and accurate reporting
• Issue Budget versus actuals and transaction listings on a monthly basis, and review them with the Project Manager to ensure prompt correction of errors and resolution of problems
• Prepare for review by the Project Manager and the Finance Support Manager, the Donor Budget versus Actual report, which must be submitted within two weeks of each quarter end. 
• Develop the annual financial plan and quarterly forecasts for the project based on the work plans to be submitted within two weeks of the quarter end to the donor after review

Financial Accounting (40%):

• Oversee all administrative, operational and financial management systems according to Malaria Consortium’s standard operating procedures
• Evaluate the financial impact of management decisions, ensuring that the donor receives value for money and that all financial transactions undertaken are in line with Malaria Consortium’s and the donor’s policies
• Compile and prepare routine financial reports for the management team
• Prepare project financial invoices for review by the Finance Support Manager: West & Central Africa in good time to meet the monthly and quarterly deadlines
• Identify financial risks of the projects and prepare and keep updated with the Project Manager  the projects’ risk register
• Support the state offices on month end processing. 
• Make regular visits to the states of operation to ensure compliance with Malaria Consortium’s  and the donor’s policies
• Actively support the Country Finance Manager with the required audits of the project.
• Follow-up on issues with the state offices raised by the Country Finance Manager on the month-end checklists for resolution and those raised as a result of audits

Value for Money (15%):

• Assist the Project Manager in preparing a Value for Money (VFM) Action Plan, acceptable to the donor, with time bound deliverable examples of economy, efficiency, and effectiveness. The Action Plan should be agreed with the donor within six months of the start of the project. 
• Create a mapping of project costs (including unit costs) that will enable the programme to control cost, convert inputs efficiently into outputs, and obtain the maximum possible outcomes.

Human Resources (5%):

• Provide finance induction to new State Finance Officers and non-finance staff in the project providing on-going support to the same people
• Feed into the performance reviews of finance staff in the project 
• Highlight any financial capacity issues to the Country Finance Manager and Project Manager, making recommendations of any action required
• Provide a gap fill service for the financial management in the project as required due to staff absence from leave or resignation

Person Specification 

Qualifications and Experience        
Essential:

• Qualified accountant in recognised global body, ACA or CIMA
• Significant experience in a financial management managerial position 
• Highly familiar with cost accounting standards and management of sub-contracts and subgrants with partners
• Past exposure and experience working on large scale projects and managing teams across multiple locations
• Previous experience of providing data to evidence value for money on a project.

Desirable:

• Working knowledge of rules and regulations of donors and their application
• Experience of working with DFID as a donor
• Experience of working on a payment by results contract

Work-based Skills
Essential:

• Fluency in English with proven ability to communicate effectively within a multi-cultural environment
• Excellent organisation skills with the ability to manage multiple priorities and deliver to deadlines
• Excellent analytical skills with good attention to detail
• Demonstrated supervisory skills, and ability to work effectively within teams
• Ability to develop and interpret standard financial reports (balance sheet, income statements, cash flow)
• Excellent computer skills with high proficiency in Microsoft Excel

Desirable:

• Experience of working with PS Financials

Core Competencies

Delivering results: 
LEVEL C - Supports others to achieve results

• Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets
• Supports others to plan and deliver results
• Supports others to manage and cope with setbacks

Analysis and use of information: 
LEVEL C – Works confidently with complex data to support work

• Interprets complex written information
• Works confidently with data before making decisions, for example; interpreting trends, issues and risks
• Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and communications: 
LEVEL C - Adapts communications effectively

• Tailors communication (content, style and medium) to diverse audiences
• Communicates equally effectively at all organisational levels
• Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
• Resolves intra-team and inter-team conflicts effectively

Collaboration and partnering:
LEVEL C - Builds strong networks internally and participates actively in external networks and think tanks

• Builds strong networks internally
• Participates actively in external networks and/or think tanks. 
• Engages with relevant experts to gather and evaluate evidence
• Shares and implements good practice with internal and external peers

Leading and motivating people:
LEVEL B - Manages own development and seeks opportunities

• Actively manages own development and performance positively
• Learns lessons from successes and failures
• Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability:
LEVEL C - Supports others to cope with pressure

• Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
• Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
• Sets realistic deadlines and goals for self or team

Living the values:
LEVEL C - Supports others to live Malaria Consortium’s values

• Demonstrates personal integrity by using role position responsibly and fairly
• Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences

Strategic planning and thinking and sector awareness:
LEVEL B - Is aware of others’ activities and vice versa in planning activities

• Takes account of team members and others’ workloads when planning.
• Maintains awareness of impact on other parts of the organisation, keeping abreast of other’s activities, objectives, commitments and needs
• Has a good understanding of the sector in which Malaria Consortium works

Salary
Competitive.

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