Fleet Assistant Job at ACTED

ACTED has been committed since 1993, to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 37 countries towards 14 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.

We are recruiting to fill the position below:

Job Position: Fleet Assistant
Job Location: Borno

About the job

• The FLEET Assistant is responsible to facilitate and oversee the movement of ACTED staff or authorized ACTED people by vehicles,

Duties and Responsibilities

• Ensure that cars are available and ready for staff movement on daily basis without any delay;
• Supervise that drivers are on time and reporting for duty
• Ensure all cars are in good condition and equipped with seat belt, new tires, tool box, first aid kits, fire extinguishers and ACTED emergency contact list;
• Assist with the development of driver scheduling, and ensure drivers are aware of work plan
• Ensure cars are deployed according to the needs and requests by departments and coordination
• Liaise with Log officer/Area Log Manager for deployment and planning or new cars, or modification in numbers of cards
• Liaise with Ops room for pick up/drop off of staff booked on UNHAS/commercial flight.
• Liaise with Abuja driver to coordinate pick-ups of staff from Airport and drop off of staff to airport.
• Liaise with HQ Hub to assign the driver and car of new staff arrival to Nigeria.
• Follow up generally on staff movement between bases
• Arrange accommodation for national and international staff upon request
• Coordinate with programs teams and get their weekly/Monthly Cars Request to ensure to have proper number of vehicles to meet all daily/weekly movement.
• Make sure that drivers remain available within compound or driver’s room
• Weekly drivers duty roaster
• Weekly fuel balance GH and office (Total opening balance, closing balance, consumption, operational hours)
• Weekly vehicles allocation per project
• Weekly Generator running hours
• Monthly Titanic reports
• Control and monitor the fuel consumption for each fleets as per the car or motorized assets log book, actual mileage and fuel quantity distributions;
• Follow up fleet including rental cars and fuel consumption reports on monthly basis;
• Ensure the proper filing and documentation of these reports
• Prepare a monthly KM analysis for all vehicles under Framework agreement
• Writing incident reports in case of accidents

Requirements

• All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:

Essential qualifications and experience:

• Good use of Microsoft Office.
• An understanding of humanitarian/civil society issues in the country and the region.
• 1-2 years working experience, in the field of Fleet Management/Logistics/Procurement is required
• University degree or advanced training/ course in Business Administration, Sociology, Social Work, International Affairs, Humanitarian or related field
• Fluency in written and spoken English. Fluency in local spoken languages.

Desired knowledge and skills:

• Extensive knowledge of Nigerian displacement context.
• Highly flexible, with the ability to use initiative.
• Ability to work in a multi-cultural environment.
• Commitment to humanitarian principles and values.
• Commitment to promoting gender equality.

We offer

• Contract length: 6 Months
• Level: D2-1 (national contract)
• Start date: As soon as possible

Application process

• All applicants must send a cover letter and an updated CV (no longer than four pages) in English.
• CV and Cover Letter indicating and explaining the suitability to the position applied.
• Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations.
• Applications should be addressed to: The Recruitment Manager.
• Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail otherwise not considered.
• ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.

Note

• CVs will be review on rolling bases.
• Due to the large numbers of expected applicants ACTED will only inform shortlisted candidate. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.