Front Desk Intern at Action Against Hunger

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

We are recruiting to fill the position below:

Job Position: Front Desk Intern
Job Location: FCT, Abuja
Starting Date: November, 2018
Contract Duration: 6 months (non-renewable)
Line Manager: HR Mobility Officer

Objective 1 (Overall Office Management and Communication) 
Tasks and Responsibilities:

• Receive all Nigerian mission visitors at the front desk, and ensure that the desk is covered at all times;
• Ensure smooth operations in the reception, conference room and waiting lobby, and ensure that bookings for meeting rooms are reserved as requested;
• Manage the reception and ensure lobby area is clean and presentable at all times through the office cleaner;
• Circulate all internal communication as assigned;
• Manage and oversee the day to day Action Against Hunger operations;
• On a daily basis, inspect and maintain the exterior premises (grounds and office building);
• Maintain an updated Nigeria Mission staff contact list;
• Receive the office newspapers and magazines.

Objective 2 (Office Supplies Maintenance)
Tasks and Responsibilities:

• Manage the stocking of stationery store in coordination with Logistics;
• Place appropriate order to re-stock supplies;
• Ensure sufficient supply of office cleaning supplies and materials and work with HR to replenish them on a monthly basis;
• Ensure sufficient supply of coffee, tea, sugar and milk and work with HR to replenish them on a monthly basis.

Objective 3 (Provide Support in Organizing Office Meetings and Staff Welfare Activities)
Tasks and Responsibilities:

• Maintain the birthday calendar of all Abuja staff and facilitate monthly birthday celebrations;
• Liaise with HR and other departments to organize staff send-forth, meetings and workshops;
• Support HR Officer and Administration Assistant in the organization various staff welfare activities.

Internal Relationship:

• HR department: Direct supervision and exchange of information and collaboration with HR Assistant and Line Manager;
• Logistics, Finance and Programs department: Exchange of information and collaboration;

External Relationship:

• Suppliers: Exchange of information, collaboration and coordination.
• Visitors: Reception, exchange of information.

Reporting Responsibilities:

• Travel Information Tracker
• Staff Contact List
• Stock Tracker.

Qualifications

• Degree in Business Administration, Management, Social Sciences or related field of study from a recognized institution;
• Any related prior internship experience is preferred;
• Exceptional organization, time management, and attention to detail;
• Excellent verbal and written communication skills;
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook);
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Ability to maintain confidentiality.
• Must be a resident of Abuja and within the ages of 20 to 30 years of age.

Note

• Advert may close before the due date once we receive application from qualified candidates.
• We will only consider application from female candidates.