Front Desk Representative Job at G3HUB

G3HUB - There's a technological knowledge gap and access to tech solutions in Nigeria and across Africa. G3Hub is focused on bridging this gap through world class IT-based coaching, solutions, & co-working spaces for individuals and businesses.

We are recruiting to fill the position of:

Job Position: Front Desk Representative

Job Location: Lagos

Responsibilities

• Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail.

Primary Responsibilities:

• Answer phones and operate a switchboard.
• Route calls to specific people.
• Answer inquiries about company.
• Greet visitors warmly and make sure they are comfortable.
• Call persons waiting for visitor and book them a room to meet in.
• Schedule meetings and conference rooms.
• Make coffee and set out food.
• Ensure reception and office area is tidy.
• Coordinate mail flow in and out of office.
• Coordinate office activities.
• Handle phone calls from people.
• Gather personal and insurance information.
• Hand out employee applications.
• Arrange appointments.
• Give visitors badges and direct them to where they can sign in.
• Issue parking passes.
• Send email and faxes.
• Collect and distribute parcels and other mail.
• Perform basic bookkeeping, filing, and clerical duties.
• Prepare travel vouchers.
• Take and relay messages.
• Update appointment calendars.
• Schedule follow-up appointments.