HR Admin Assistant at Danish Refugee Council

The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 30 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.

We are recruiting to fill the position below:

Job Position: HR Admin Assistant
Job Location: Maiduguri, Borno
Contract type: National contract

The Position

• Supports HR Admin Officer in the preparation of HR tasks and maintenance of staff information.
• Works within the HR administration procedures of DRC, municipal policies and procedures and in compliance with all national acts and legislation.
• The HR Admin Assistant supports the HR Admin Officer with reports for senior management in country.

Key Roles

• Drafting Casual Labor Contracts e.g. programme staff/location. (approved by HoB)
• Assist in updating personal staff files
• Leave planning follow up on leave plan and leave request
• Follow up that signed time sheets are sent to HR before deadline.
• Ensure to add new staff details and location on the Nigeria Staff Contact list upon request from HR Dept. CO
• Making requisition, receiving and releasing office stationery, beverages and cleaning materials
• Submitting weekly/monthly report on use of office material.
• Support the HR Officer in the recruitment process
• Ensure required documents from the recruitment are sent to HR Department Coordination Office
• Ensure that vacancy adverts are announced in time and according to the Recruitment Authorization
• Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.
• Updating Guest Accommodation space and sharing
• Supervision of cooks and cleaners at the Guest House
• Responsible to coordinate all the Guest House request with logistics
• Takes lead to review Guest House Utensils and makes requisition
• Monthly meeting and bi-weekly inspection of Guest House
• Collaborate with HR Admin Officer in organizing Seminars, meetings and other events at location.
• Coordinate accommodation in Guest House and/or hotel.
• Assist in enquiries from delegates.
• Assist with taking minutes of the events if required.

Key Requirements
Education:

• University degree in Human Resources/Administration, Business Administration and other related discipline

Experience:

• At least one-year work experience in field of Human Resources and Administration in an NGO/Commercial sector.

Desirables:

• Hands-on experience/skills in MS Office applications (Excellent computer skill)
• Ability to work under pressure to deadlines and stress.
• Ability to work independently on his or her own initiative with problems solving skills
• Strong team and interpersonal skills
• Fluency in written and spoken English.

Conditions

• Availability: ASAP
• Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;
• The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.