Office Administrative Manager

Owens and Xley Consults, is recruiting on behalf of IDDS Interiors, an Interior Design Company in Lekki, is recruiting suitably qualified candidates to fill the position below:


Job Position: Office Administrative Manager
jOb Location:
Lekki, Lagos

Job Description

  • We are looking to hire an Office Administrative Manager who will provide general project, accounting and administrative support while working under direct supervision with the Design Director.

Functions of the Role

  • Ensure the smooth running of office operations
  • Responsible for office organization, supplies and maintenance (Ordering and Stocking)
  • Manage office calendar for special dates, events, staff travel, work schedules etc.
  • Assist design assistants, interior designers, vendors and project managers in the preparation, issuance and follow-up of punch list
  • Prepare and submit contracts, interoffice contracts, quotations proposals, MOU’s and work orders to clients
  • Prepare and update budgets, excel spreadsheets, transmittals and other relevant documents.
  • Compile information and present reports (proposal tracking, project status, staff finance, etc.)
  • Coordinate contract process with Finance, Project Manager, Clients, Sub consultants and team using the contracts protocols and processes.
  • Manage and update clients’ database
  • Assist Representatives in scheduling vendor presentations and contact update
  • Respond and route incoming calls
  • Greet and welcome visitors
  • Handle incoming/outgoing mails and deliveries
  • Create and maintain a filing system
  • Assist with office maintenance, programs and special projects as directed
  • Assist with the collection of time-sheets.

Requirements

  • B.Sc in Business Admin, Finance or any related discipline
  • 2-3 years’ experience in a fast paced and professional environment
  • Experience in commercial architecture, construction management, design or creativity focused firm is preferred
  • Proficiency in automated accounting, CRM systems and MS Office Suites
  • Excellent communication skill
  • Excellent phone handling and customer service skill
  • Candidates must live on the Lekki-Ajah axis.