Ongoing Recruitment at Creative Associates International

Creative Associates International provides outstanding, on-the-ground development services and forges partnerships to deliver sustainable solutions to global challenges. Its experts focus on building inclusive educational systems, transitioning communities from conflict to peace, developing sustainable economic growth, engaging youth, promoting transparent elections and more. Creative is recognized for its ability to quickly adapt and excel in conflict and post-conflict environments.

We are recruiting to fill the position below

Job Position: Logistics and Procurement Officer
Job ID: 2021-1951
Job Location: North East, Nigeria

Background
Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions, and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Position Summary
Creative is seeking a Logistics and Procurement Officer for an anticipated USAID-funded education project in Northeast Nigeria. The Logistics and Procurement Officer will be responsible for reviewing overall procurement processes to ensure compliance with Creative policy and procedures, tracking procurement of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, providing regular procurement mentoring to project staff to support project implementation, and coordinating with Creative HQ Procurement. In addition, the Logistics and Procurement Officer will be responsible for working with the Security and Operations Manager and other team members to support logistics as needed to ensure smooth project implementation and operations.

Reporting & Supervision
The Logistics and Procurement Officer will report to the Security and Operations Manager, with a dotted line relationship to Creative HQ Procurement and Field Operations.

Responsibilities
Procurement:

• Establish, lead, and implement procurement processes and logistics to support activity implementation for the project, strictly following all rules and regulations including:
  • Creative Procurement policies and procedures
  • ADS (Automated Directive System)
  • FAR (Federal Acquisition Regulations)
  • CFR (U.S. Code of Federal Regulations)
  • AAPD (Acquisition & Assistance Policy Directive)
  • Local Nigerian Law
• Coordinate with other members of the operations and technical teams.
• Work with Project Technical team to prepare the annual Project Procurement Plan to maximize efficiency and coordination in the procurement of goods and services.
• Conduct market research for each type of procurement and maintain a data base of vendors and items commonly needed by the project.
• Determine the most reasonable and expeditious process for procurement in compliance with Creative policies and procedures and USAID regulations.
• Prepare and issue solicitation documents based on approved requisition received.
• Provide clarifications to all vendors when required and prepare and issue solicitation modifications when applicable.
• Ensure confidentiality throughout procurement and vendor selection process.
• Facilitate the evaluation process for each solicitation according to Creative's procurement policy.
• Ensure proper documentation of the selection of vendors using the Creative's official templates.
• Lead negotiations with vendors
• Prepare and issue Purchase Orders or Sub-Contracts
• Draft, negotiate, and manage Short-term Technical Assistance Consultancy Agreements, Fixed Price Service Agreements, and subcontracts.
• Verify quality and quantity of products according to the context and/or needs of the beneficiary, community, and/or Project ensuring proper documentation of the delivery.
• Process payment for vendors verifying invoices are consistent with Purchases Orders.
• Review all payment requests for ongoing subcontracts and make sure that all the required forms are appropriately and consistently filled out and requested before being submitted to finance.
• Ensure procurement files comply with Creative's policies and procedures.
• Prepare procurement reports on monthly basis.

Logistics:

• Provides oversight of Vehicle logs, vehiclemaintenance as applicable.
• Identify Vehicle needs and review driver time sheets as applicable.
• Facilitate customs clearances for project property.
• Coordinate transportation and delivery of procurement and inventory.
• Conduct and update inventory database of the office on a monthly basis.
• Oversee logistics, events management, and transportation in accordance with project needs, policies, and procedures.

Qualifications

• Bachelor's degree in business management, procurement or logistics; Master's degree preferred;
• At least four (4) years of management experience with project implementation, managing logistics and procurement, preferably in Nigeria; minimum of three years working in international development;
• Solid understanding of donor regulations and procedures pertaining to acquisitions;
• Demonstrated ability to perform complex tasks and to prioritize multiple projects;
• Ability to analyze budget line items for compliance with budget guidelines;
• Proven records maintenance and database management skills; and
• Speaking, writing and reading fluency in English required; fluency in Hausa, Kanuri, or another language spoken in Northeast Nigeria preferred

Interested and qualified candidates should: Click here to apply online

Job Position: Grants Officer

Job ID: 2021-1948
Job Location: Northeast Nigeria

Background

• Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic development and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Position Summary

• Creative is seeking a Grants Officer for an anticipated USAID-funded education project in Northeast Nigeria. The Grants Officer will provide administrative and technical guidance and support to the Chief of Party and staff on the design of grant applications and enforcement of guidelines and regulations for project grants.

Expected Outcomes:

• Ensuring efficient grants management in accordance with USAID regulations
• Proper management of grant funds by grantee organizations
• Development and implementation of systems to properly manage, monitor, and report grant performance in accordance with USAID and Creative policies, practices, rules and regulations.

Responsibilities

• Provide grants advice to project staff on grant related matters
• Facilitate grant trainings for project staff, grantees, and other external stakeholders, as applicable
• Ensure the diligent use of Creative's grants management system, SMART by relevant project staff
• Ensure compliance with the project's grants manual, and identify/suggest improvements to reflect project realities
• Facilitate and provide advisory assistance to grant applicants on the application process
• Facilitate capacity building for grantees on grants management skills, as needed
• Facilitate the evaluation of grant concepts/applications for technical and budget soundness and compliance with donor regulations (ADS 302, 303, 2 CFR 200, 2 CFR 700, etc.), recommending award actions to the Chief of Party
• Coordinating the issuance of awards and maintaining file documentation through the upkeep of Creative's grants management system, SMART
• Facilitating the monitoring and oversight of grant implementation in coordination with M&E and program staff through verification of milestone deliverables, site visits, and other mechanisms, as applicable; and
• Preparing scheduled and special reports, studies and analyses regarding the small grants program.

Qualifications

• Minimum Bachelor's degree in Management, Financial Analysis or Accounting desirable; Master's degree preferred
• At least four (4) years of experience with sub-grants management, including disbursement and reporting, preferably in Nigeria; minimum of three (2) years working in international development
• Solid understanding of donor regulations and procedures pertaining to grants management (ADS 302, ADS 303, 2 CFR 200, 2 CFR 700, etc.)
• Demonstrated ability to perform complex tasks and to prioritize multiple projects
• Ability to analyze cost applications and prepare reports and recommendations on whether applicants should be funded
• Ability to analyze budget line items for compliance with budget guidelines
• Proven records maintenance and database management skills; and
• Speaking, writing and reading fluency in English required. Fluency in Hausa, Kanuri, or other languages spoken in Northeast Nigeria preferred.

Interested and qualified candidates should: Click here to apply online

Job Position: Human Resources Manager
Job ID: PI136471130
Job Location: North East, Nigeria

Background
Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 15 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Position Summary
Creative is seeking a Human Resources (HR) Manager for an anticipated USAID-funded education project in Northeast Nigeria. The HR Manager will lead HR practices and objectives that will provide a high-performance team culture that emphasizes employee engagement, performance management, and the recruitment and ongoing professional development of project staff. The HR Manager will be responsible for the maintenance of processes and metrics that support the achievement of the project's goals which includes ensuring compliance with Creative and donor/client human resources policies, procedures, and regulations.

Reporting & Supervision:

• The Human Resources Manager will report directly to the project Security and Operations Manager. The HR Manager will liaise as needed with the HQ HR Operations Manager on related project and corporate HR matters.

Responsibilities

• Manage HR office operations for the project main and field offices, ensuring compliance with Creative and client HR rules and regulations;
• Lead / coordinate the full-cycle recruitment process including finalization of job descriptions, advertisement of vacancies, review of applicants, scheduling and conducting interviews alongside project senior management, checking candidate references, and collecting new hire documents;
• Lead onboarding / orientation of new project hires;
• Manage employee benefits enrollment and ensure all inquiries and challenges faced by employees regarding their insurances are handled;
• Coordinate the performance evaluation process;
• Provide information and advice to project staff regarding HR policies and procedure;
• Responsible for coordinating staff training and establishing staff development plans based on staff appraisals and evaluations;
• Receives and logs various grievances or complaints from employees; consults with HQ HR Operations Manager and legal counsel regarding difficult cases and provides recommended solutions prior to forwarding complaints to management for review;
• Provide oversight related to the updating of personnel files and other related HR documents including employment agreements, amendments, time sheets, calendar holidays and leaves;
• Provide information as required by Compliance Officers/Auditors during audits; and
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in human resources, business administration or a related field;
• At least six (6) years of progressively responsible HR experience;
• Excellent communication and interpersonal skills;
• Excellent record keeping and documentation skills;
• Familiarity with donor / client rules and regulations;
• Familiarity with local employment law;
• Proficiency with Microsoft Office; and
• Verbal and written working proficiency in English; proficiency in Hausa, Kanuri, or another language spoken in Northeast Nigeria preferred.

Interested and qualified candidates should: Click here to apply online