Personal Assistant (ABJ01) Job at Property Brokers International Magazine Limited

Property Brokers International Magazine Limited is a comprehensive property andsecurity solutions provider that leverages intelligent security solutions supported by civilized guards with its global security technology partnerships; we have been able to secure the trust of residential, commercial, government, and industrial customers throughout Nigeria and beyond.

We are recruiting to fill the position below:

Job Position: Personal Assistant (ABJ01)

Job Code: ABJ01
Job Location: Maitama, Abuja (FCT) 
Employment Type: Full-time

Background

• The Office of the Managing Director (Property Brokers International Magazine Ltd) requires efficient administrative and executive support to ensure smooth day-to-day operations, timely execution of tasks, and effective coordination of office activities
• The Personal Assistant will play a key role in providing administrative, clerical, and operational support to enhance overall productivity and organizational effectiveness.

Objective of the Position

• To provide high-level administrative, secretarial, and organizational support to the management, while ensuring the office runs efficiently and effectively in all administrative and logistical aspects.

Key Responsibilities
Executive and Administrative Support:

• Manage and maintain the supervisor’s calendar, appointments, and travel arrangements.
• Draft, type, and edit correspondence, reports, and other official documents.
• Handle confidential information with integrity and discretion.
• Organize and coordinate meetings, workshops, and events (including logistics, minutes, and follow-up).
• Screen telephone calls, inquiries, and requests, and handle them when appropriate.
• Support preparation of presentations, reports, and briefing documents.

Office Management and Logistics:

• Ensure the smooth running of daily office operations and facility management.
• Manage incoming and outgoing correspondence, including courier and mail services.
• Maintain office supplies, inventory, and records management systems.
• Support filing, documentation, and data entry as needed.
• Oversee office cleanliness, maintenance, and vendor coordination.

Communication and Coordination:

• Serve as the first point of contact for visitors and external partners.
• Facilitate internal communication and information flow between departments.
• Support coordination of internal staff meetings and follow up on assigned tasks.
• Assist in liaising with vendors, partners, and other stakeholders.

Support for Business Operations:

• Assist in scheduling business development meetings and proposal follow-up.
• Support documentation, filing, and formatting of project or proposal materials.
• Track administrative deadlines and ensure timely completion of deliverables.

Deliverables

• Efficient scheduling and coordination of meetings and events.
• Timely and organized filing and documentation system.
• Up-to-date calendar, correspondence, and task follow-up for the supervisor.
• Smooth administrative and logistical support for office operations.

Qualifications and Experience

• Bachelor’s degree or Higher National Diploma (HND) in Business Administration, Secretarial Studies, Office Management, or related field.
• Minimum of 2–4 years of relevant experience in an administrative or personal assistant role.
• Strong organizational, communication, and interpersonal skills.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management and multitasking abilities.
• Proven ability to maintain confidentiality and professionalism.

Competencies:

• Attention to detail and accuracy.
• Strong initiative and ability to work with minimal supervision.
• Effective oral and written communication.
• Reliability, integrity, and discretion.
• Teamwork and adaptability in a fast-paced environment.

Reporting and Supervision:

• The Personal Assistant and Office Assistant will report directly to the [Managing Director /Operations Manager] and work closely with other administrative and technical staff.

Duration and Terms

• This position is a full-time role, with accommodation, renewable based on satisfactory performance and organizational needs.
• Remuneration will be commensurate with qualifications and experience.

Method of Application 
Interested and qualified candidates should send their CV and cover letter in PDF as a single document to: hadaba.gresource@gmail.com using relevant/appropriate code as specified above as the subject of the email.