Procurement Documentation Officer Job at Alfred & Victoria Associates

Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market. AVA has three major arms which have been streamlined to meet our customer's needs. The three major arms are: Consulting, Recruitment and Training.

Alfred & Victoria Associates has become one of the most sought after Human Capital Development Organization in recent times. She is fast becoming the distinguished strategic partner required in all sectors of the economy, and also in the fast growing world of outsourcing which is now in huge demand in all profession.

We are recruiting to fill the position below:

Job Position: Procurement Documentation Officer
Job Location: Ikeja, Lagos
Employment Type: Full-time

Job Summary & Purpose

• A Procurement Documentation Officer manages and maintains all procurement-related documentation, ensuring accuracy, compliance, and efficient record-keeping.
• This role involves preparing, reviewing, and organizing various documents throughout the procurement process, from initial requests to contract finalization and archiving.
• They also play a crucial role in supporting the overall procurement strategy by providing accurate and readily available information

Key Responsibilities
Document Preparation and Management:

• Drafting and reviewing procurement documents like RFPs (Request for Proposals), RFQs (Request for Quotations), purchase orders, contracts, and amendments.
• Ensuring all documents are complete, accurate, and compliant with relevant regulations and company policies.
• Maintaining organized and easily accessible procurement files and records, both physical and digital.
• Managing document version control and ensuring proper circulation of documents within the procurement team and to other relevant departments.

Process Support:

• Supporting the procurement team in the preparation and execution of procurement plans and strategies.
• Providing guidance and support to internal stakeholders on procurement documentation requirements and procedures.
• Assisting in the evaluation of bids and proposals by organizing and summarizing relevant documentation.
• Tracking and reporting on procurement activities, including contract status and vendor performance.

Compliance and Risk Management:

• Ensuring all procurement activities adhere to relevant laws, regulations, and company policies.
• Identifying and mitigating potential risks associated with procurement documentation and processes.
• Maintaining confidentiality and security of sensitive procurement information.

Continuous Improvement:

• Analyzing procurement documentation processes to identify areas for improvement and efficiency gains.
• Developing and implementing best practices for procurement documentation management.
• Staying up-to-date on industry best practices and emerging trends in procurement documentation.

Academic Qualification / Experience

• BSc/HND- Business Administration or a related field
• Minimum of 3 Years in a similar position and has hands on experience selling power solution products

Required skills and Competencies:

• Knowledge of procurement processes and regulations.
• Proficiency in microsoft offices, procurement software and ERP.
• Excellent communication and interpersonal skills
• Strong communication and interpersonal skills, both written and verbal.
• Solid understanding of procurement processes and contract law.
• Strong attention to detail and accuracy in document management.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Analytical and problem-solving skills.

Salary
Very Attractive.

Method of Application
Interested and qualified candidates should send their CV to: apply@alfred-victoria.com using the Job Position as the subject of the email.