Procurement Officer Job at Norwegian Refugee Council

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Position: Procurement Officer

Job Location: Maiduguri, Borno
Employment Type: Contract
Duration of contract: 12 months??

Responsibilities
Generic:

• Responsible for the effective management of the procurement process by ensuring adherence to country and NRC regulations
• Prepare procurement documents in line with NRC procurement procedures 
• Participate in procurement planning and follow up with program section to ensure requisitions are received in a timely manner to ensure program continuation

Specific:

• Ensure that all procurements are done in accordance to NRC logistics policies, procedures and donor guidelines 
• Conduct market surveys and assessments and maintain a vendor database system
• Participate in the identification of suitable and reliable suppliers and service providers and ensure that NRC interest is protected in relations to pricing, quality and timely delivery.
• Prepare Request for Quotations (RFQs), Invitation to Tender Bids (ITBs) and other procurement related documents 
• Prepare documentation for bids committee meetings and ensure bid committee minutes are properly recorded and is signed by bid committee members 
• Prepare Local Purchase Orders and draft contract as required and ensure that they are approved by the budget holders 
• Ensure that the procurement tracker is updated on regular basis and submitted on time to all departments
• Submit invoices from suppliers and the relevant procurement documents to finance as per procurement checklist 
• Train and supervise procurement assistant
• Follow up with supplies and organize for delivery of materials 

Professional Competencies

• Experience from working as a Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good communication in English
• Good negotiation skills
• Compliance with NRC and donor policies, procedures and systems which are related to Logistics