Site Admin Assistant

Dayola Property and Development Company was established as a private enterprise in 1999 and was incorporated in 2008. The principal activities of the company include Real Estate Development, Property Trading and Strategic Real Estate Advisory Services. With intent on improving returns on asset employed by investment in real estate sector of emerging markets.

We are recruiting to fill the position of:

Job Title: Site Admin Assistant
Location: Lagos
Job Field: Real Estate/Construction
Job Description

• The individual will be in charge of controlling all the storage activities with an accurate monitoring (material in/out).
• He is also in charge of the protection and the Security of the Goods.

Documentation and Reporting:

• Monitoring the quantities available on stock with a clear picture of the material delivered (to whom and when).
• Report on daily basis on the exact quantities available in the stock.

Personnel/ Coordination:

• Assist the Site Management Staff by giving them accurate information on stock and “in/out” material
• Coordinate with subcontractors in order to deliver them the material approved in each Request for Material (which have been approved by the PM)
• Inform in an immediate basis the PM when material requested is no more available
• Protect all delivered goods on Site in order to avoid any damage and ensure the loading/ unloading of all materials up until their final location (could be done in coordination with our subcontractors
• Ensure the Security of the store and other materials which are not able to be stored there.
• Controlling
• Check all materials when they arrive on Site and immediately implement these new items in the Stock list
• Prepare the check out voucher following the request for materials which have been approved by the PM

Equipment and Stock Management:

• Plan, organize, direct, manage and evaluate the stock and equipment on site.
• Conduct daily tools, materials, equipment and stock inventory.
• Develop and communicate equipment and stock request procedures.
• Conduct day to day equipment and stock administrative activities, this includes: maintaining stock /material schedules, documents, files and all other requesting, processing and reconciliation documents.
• Ability to ensure that requests for materials follow Dayola’s approval process before they are released.
• Ability to ensure the replenishment of store items before they are exhausted.
• Ability to ensure that materials are neatly and strategically arranged.
• Ability to ensure that only items approved for release are released at each given time.
• Ability to effectively manage the store; this span from item delivery, item issuance and stock level monitoring.
• Ability to check the accuracy of materials when they are delivered to the site; following the procedures for accepting delivery of materials to the storage.
• Ability to input new materials into the stock list upon delivery.

Site Administration:

• Oversee and coordinate the activities of subcontractors and artisans.
• Ensure the proper maintenance of all project sites.
• Create, manage and maintain project related documents.
• Coordinate and manage the site office, supplies and vendors documents.
• Prepare and verify field payroll for project field workers.
• Promote safety during the performance of all daily project responsibilities.
• Prepare weekly site stock and general portfolio report.
• Identify problematic facilities and determine what installation or repair services needed.
• Supervise the general duties of masons on site.
• Develop and maintain the site time attendance and general records.
• Communicate the weekly attendance summary to Human Resources.
• Provide site administrative support to the project team

Health and Safety:

• Identify hazards and assess risk on construction sites.
• Communicate safety and health requirements needed on the sites.
• To monitor the safety compliance of contractors, subcontractors, staff on site and proffer corrective actions where necessary.
• To give accident victims access to the first aid treatment before further treatments.
• Ability to carry out all other activities assigned.
• To coordinate the identification, elimination and reduction of hazards on site.
• To handle and report all accidents to Human Resources.
• To ensure that individuals on site adhere to all safety procedures.

Required Qualifications

• Minimum of a B.Sc/HND/OND in Social Sciences, Estate Management or any related course.
• Good Judgment.
• Showing logical decision.
• 1-3 years minimum experience in similar position in a reputable organization.
• You must be able to demonstrate good attention to detail.