Swift Networks Limited Recruitment for Human Resources & Administrative Officer
Swift Networks Limited is a facilities based telecommunications services provider. The company was founded in 2002, since inception, Swift Networks has invested heavily in “next generation” networking technologies to build a multi-service network platform. Due to rapid expansion we are looking for a qualified candidate to fill a strategic business position as we hope to maintain our status as the leading broadband connectivity services provider in Nigeria.
We are recruiting to fill the position below:
Job Position: Human Resources & Administrative Officer
Job Location: Lagos
Job Description
- Due to rapid expansion we are looking for a qualified candidate to fill a strategic business position as we maintain our status as the leading broadband connectivity services provider in Nigeria
- Uniquely, the work environment offers a first class condition with a very attractive remuneration package.
Key Roles
- This role is responsible for providing a generalist Human Resource and Administrative support to the company including but not limited to recruitment, training and development, performance management, talent management, welfare & motivation and other Generalist functions.
Principal Accountabilities
Resourcing:
- Coordinate Staff recruitment and selection process in order to ensure a timely organised and comprehensive procedure is used to hire staff
- Support in End to End resourcing cycle while ensuring the preferred candidate is hired
- Proactively onboard selected candidates and ensure they are easily integrated into the system
- Generate report on recruitment process periodically
- Support in administering background checks to employees prior to confirmation
- Provide feedback to candidates within the stipulated process turnaround time.
Learning & Development:
- Preparation of training plan/budget and processing of ITF reimbursement claim
- Coordination on in-house training sessions
- Tracking and reporting of training budget.
Data Analysis and Reporting:
- Monthly update on Organogram and changes when necessary
- Visually report and analyse employee data using tools such as Microsoft Power, Excel etc.
- Help collate, analyse and interpret data relating to Employee information - demographic characteristics, recruitment, attrition, Fleet management and Employee wellbeing
- Graphics, Video and HR IT support
HR Communication:
- Graphically Design HR Communication materials and other related announcements e.g. Birthday cards, newsletters etc.
- Support in drafting and compiling HR Presentations.
HMO:
- Support in Liaising with the HMO providers.
- Collate and administer the forms used to register employees and their family for the Company’s medical scheme.
HR Administration:
- Administer Leave Analysis Data Base and provide updates to support leave applications when necessary
- Ensure all documents are filed and properly maintained
- Support in Welfare matters - End of the Year Party, Reward & Recognition
- Maintain HRIS system and compile reports from the database
- Support in coordinating the company’s Internal Bidding process
- Assist with Annual Performance Review spread sheet
- Support with Annual Salary Review processes
- Co-ordinate the driver’s unit
- Preparation of monthly report on key accountabilities
- Ensure compliance with staff handbook
- Preparation of Introduction letters and letters of invitation for local and international staff as and when necessary
- Interface with Finance department and Pension Fund Administrators (PFAs) for prompt payment of staff pension contributions
- Provide information and assistance to staff and supervisors on human resources and work-related issues
- Payroll administration
- Maintain confidential records of employees
- Perform other related duties as may be assigned occasionally
Knowledge
- Strategic Human Resources Management.
- Performance review methods and techniques
- Staff training, development and recognition
- Mentoring and coaching
- Emotional Intelligence
- Knowledge of Nigeria Labour Law and Industrial Relations, HR Metrics & Analysis and Graphics design
- ILO standards
- Facilities & Maintenance
Qualifications
- The job holder MUST have a Bachelor's Degree 2nd Class honours (Upper Division) in Human Resources, Psychology, Industrial Relations or any other Social Sciences discipline with a minimum of 5 years post qualification experience from a reputable organization, consulting experience will be valuable
- Candidate must be a member: (Associate or Student) of CIPM. Possession of a Master's Degree and other relevant professional certification will be an added advantage.
Skills and Competencies:
- Project management skills are essential
- Excellent verbal and written communications skills
- PC skills; Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other applicable applications;
- Self-motivated
- Team building skills
- Problem solving skills
- Basic counselling and negotiation skills
- Time management skills
- Outstanding Presentation Skills
- Integrity and confidentiality.
Note: Qualified candidates should please attach their updated CV while sending in their applications.
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