Administrative Coordinator - Trainee Recruitment at Wartsila Marine and Power Services

Wartsila is a global leader in advanced technologies and complete lifecycle solutions for the marine and energy markets. By emphasising sustainable innovation and total efficiency, Wartsila maximises the environmental and economic performance of the vessels and energy solutions of its customers. In 2015, Wartsila’s net sales totalled EUR 5 billion with approximately 18,800 employees. The company has operations in over 200 locations in more than 70 countries around the world. Wartsila is listed on Nasdaq Helsinki

We are recruiting to fill the position below:

Job Position: Administrative Coordinator - Trainee
Job Location: Lagos
Position Description    

• The position is a temporary and for 4months only, coordinating Field service administrative duties.it is located in Lagos, Nigeria.

Main Responsibilities    

• Checking and verifying the timesheets / FS MOBIITY time registration
• Cost booking in billable and non billable orders
• Make sure all supporting documents needed for invoicing are handed over to Invoicing team
• Make sure external and internal invoices are properly booked in the right service orders.
• Checking and verifying the accuracy of timesheets and forward to payroll departement
• Data entry of travel expenses and weekly reports
• Filling ,maintaining and safe keeping of Field service documents
• Coordination of travel (hotel and flight bookings,rental cars,LOI,Visa, passport validity, medical certificate …) for all
• Respond to emergency situations on a 24-Hour 7 day basis
• Purchase order creation for Operations
• Operations personnel on jobs
• Monitoring the progress of jobs (WIP) and giving admin support to FS engineer
• Requesting and following up on the DMRs
• Any other tasks requested by the Superior

Job Requirements    

• Proactive, accurate, open-minded and willing to learn
• Bachelor’s Degree in Commerce or related field
• 2 Years or more