Administrative Support Assistant

Spectrum Forwarding & International Logistics Limited have been practicing Logistics business since year 2004 and was incorporated and registered in Nigeria on the 29th December, 2009 with Corporate Affair Commission.
We are recruiting to fill the position below:

Job Position: Administrative Support Assistant
Job Location: Lagos
Key Responsibilities
    Set up manual client files
    Operate a multi-line telephone switchboard system to answer incoming calls, direct callers to appropriate personnel and to distribute calls efficiently.
    Answer incoming telephone calls, determine the purpose of calls and forward calls to appropriate personnel or department.
    Review and enhance written office procedures
    Review & write meeting Agendas & template documents for easier operation of business
    Prepare verification of identity forms for signature
    Obtain policy valuations
    Prepare meeting summaries
    Check client file documentation is compliant
    Takes and deliver messages or transfers calls to voice mail when appropriate personnel are unavailable.
    Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
    Process new business applications, including setting up Platform transactions
    Check and issue policy documentation to clients
    Complete day-to-day reporting and correspondences.
    Run reports and queries from multiple applications.
    Complete weekly and monthly reports for assigned projects.
    Prepare presentations.
    Assist in resolving any administrative problems
    Prepare and modify documents including correspondence, reports, drafts, memos and emails
    Generate correspondences from notes or verbal communication.
    Coordinate meetings, luncheons and engagements.
    Schedule and arrange travel for company executives.
    Maintain accurate daily record of workload statistics and tasks undertaken.
    Provide any other office support as needed

Key Qualifications/Skills
    HND/Bachelor’s degree Required
    2+ years of hands on administrative support experience
    Able to perform each of the primary responsibilities satisfactorily.
    Able to work independently and produce quality work in a timely manner
    Ability to multitask with excellent time-management skills.
    Well organized and detail oriented.
    Excellent verbal and written communication skills.
    Experience of using back-office systems
    A flexible, positive attitude
    Proficiency in MS Word, MS Excel and MS Outlook a must
    Knowledge of operating standard office equipment
    Ability to prioritize projects and strong problem solving skill.
 
Deadline: 7th August, 2017.