Fleet Officer

International Medical Corps (IMC) is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training, relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a
private, voluntary, non-political, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations.

International Medical Corps is therefore looking for a suitable candidate to fill the position below based in its Maiduguri Office. This position is subject to funding:


Job Title: Fleet Officer
Location: Maiduguri
Job Summary

• The Fleet Officer is responsible to the Logistics Manager, facilitating and coordinating movements, maintenance, and planning of all vehicles operated by IMC in (primary location) including field locations. This includes routine repairs, facilitating all movement needs and monitoring of field movements. With (number of vehicles) and (number of staff), the Fleet Officer position will demand a highly motivated, detail oriented individual who will be able to solve challenges as they arise.

Essential Duties and Responsibilities

• Maintain daily vehicle movement schedule and records and assign all mechanical transport as required and provide a daily movement schedule by the close of business the previous day. This includes the scheduling of on-call night and weekend drivers.
• Assess all drivers’ skills and conduct driver training as required. This includes making recommendations to terminate drivers if necessary.
• Assess any external garages, which are being used by the organization to ensure they can and are providing sufficient support to the organization fleet at an acceptable cost.
• Organize and ensure a routine maintenance schedule for all vehicles and ensure that a stock of frequently used parts is maintained.
• Compile regular fuel consumption reports and monthly vehicle utilization analysis for all locations.
• Work with the government transportation authorities and insurance companies to ensure that proper documentation is held for all vehicles.
• Maintain comprehensive vehicle maintenance records and a plan for maintenance schedules.
• Liaise with flight/movement personnel to provide pick up and drop off support to incoming and outgoing staff and guests from embarkation and disembarkation points.
• Conduct training and daily vehicle inspections along with drivers to monitor the use of vehicles through log book management.
• Monitor the fuel stocks and ensure that all vehicles have a full tank at the beginning and end of the drivers’ duty period.
• Raise the request for the re-order of fuel as necessary.
• Ensure that all drivers are properly licensed and all vehicles have spare tyre, first aid kits, emergency tool kit, emergency contact numbers, internal vehicle numbers and IMC branding.
• Travel periodically to field locations to conduct management checks on the fleet.
• Ensure the effective and efficient use of all IMC resources in order to keep costs low and ensure safety in the workplace. *Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.

Qualifications and Requirements

• Degree in Administration/Logistics or related field
• Willingness to travel to field locations.
• Must have 3-5 years of experience and managing large scale NGO logistical functions.
• High computer literacy level with expected proficiency in Word, Excel, PDF, and Internet.
• Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever-changing dynamic operational environment
• Strong administrative and organizational skills.
• Ability to coach others and work in a team environment with experience in conducting training.
• Excellent interpersonal skills and ability to work effectively in an operational environment.
• Commitment to and understanding of IMC’s aims, values and principles.

Language Skills:

• Ability to read, write, analyze and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions.
• Ability to speak English and Hausa

Note

• Candidates MUST state the position that they are applying for as the subject of their email, otherwise applications will not be considered.
• Application letter and curriculum vitae should be in a single Microsoft Word Document.

Deadline  20th January, 2017.