Logistics Assistant Vacancy at Terre des hommes

Terre des hommes Foundation (Tdh) is the leading Swiss NGO focusing on child rights. It is active in more than 30 countries with development and emergency projects. Tdh focuses its action on the two following areas of intervention: health and protection of particularly vulnerable children. Modern management and communication tools ensure the quality of Tdh’s projects. The Foundation constantly aims to improve its services.

We are recruiting to fill the position below:

Job Position:  Logistics Assistant

Job Location: Borno

General Objectives

• The logistics assistant supports the logistician in implementing and supervising all logistical activities. In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the logistician in his/her absence.

Responsibilities and Tasks

Management of Vehicle Fleet:

• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles
• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly

Management of Supplies:

• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored
• Update price lists and vendor databases
• Control Tdh purchase procedures
• Verify and process quote requests and purchase requests/purchase orders
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures

Management and Monitoring of IT Equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of Equipment/Telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management of Stock/Premises:

• Supervise the maintenance and securing of warehouses
• Carry out regular stock checks and physical inventories
• Ensure/Supervise the basic maintenance of premises (office and guesthouse)

Human Resource Management:

• Assist in the recruitment process and in evaluating the members of the logistical team under his/her supervision
• Establish team schedules in conjunction with the logistician
• Ensure or assist with logistical training

Mandatory Requirements
Education Degree:

• Good knowledge of purchase procedures in general.

Work Experience:

• Previous relevant experience in a logistic function and preferably in an NGO

Knowledge & Skills:

• Good analytical and writing skills

Computer Skills:

• Good knowledge in Microsoft Office Pack (Excel and Word and computer sciences).

Language Skills:

• Fluent in local languages and in English, (speaking/reading/writing).

Other:

• Knowledge of humanitarian actors/Good management and pedagogical skills

Assets
Other knowledge:

• with NGO' rules, procedures and regulations

Interest:

• Able to manage stress and pressure
• Able and willing to learn to extend his/her scope of work
• Able to manage priorities, take initiatives and work without constant supervision
• Work in relief sector
• Strong motivation to help people in needs
• Transversal skills
• Honest and trustworthy
• Reliable, rigorous and well organized
• Motivated and dedicated this/her job
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation
• Autonomy, neutrality, hard worker

Application Closes on...
26th October, 2017.
 

 Application Method
Interested and qualified candidates should send their copies of updated CV's, Letter of Motivation and National ID card and reference contacts to: tdh.jobs.nigeria@gmail.com The position must be clearly indicated on the application. 

Note

• Only candidates who meet the selection criteria will be conducted.
• This position is open to Nigerian nationals only.