Logistics Coordinator at Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent medical aid organization based in Dakar, Senegal. ALIMA has three principal areas of expertise: providing medical care in humanitarian crises, supporting the development of national medical organizations, and conducting operational research to bring medical innovation to the field.

We are recruiting to fill the position below:

Job Position: Logistics Coordinator
Location: Maiduguri, Borno
Mission and Main Activities

    Define and implement technical and logistics strategies and support to the field, ensuring the pertinence and coherence of logistics programmes, adequacy of the means provided and the compliance of ALIMA standards and protocols in order to enable the development of the mission in perfect working conditions and optimise the impact of the medical projects.
    Is responsible for the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for:
    Is responsible for ensuring technical reference and support for all logistics/technical issues in the mission and provide coaching to logistics staff.
    Is responsible to ensure communication means in the Mission (including numbers & frequencies), allowing permanent communication between capital, projects, bases and HQ. Ensures all staff in the Mission benefits from proper training on how to use communications equipment available in the Mission (e.g. satellite phones, HF/VHF radios, computers, etc.)
    Represent ALIMA in meetings with Authorities and other NGOs for technical/logistics related issues.
    Provide reporting on projects/mission evolution from the technical/logistics perspective and propose corrections if needed.
    Is responsible for ensuring installation and maintenance of functional office space(s) and lodging facilities in an adequate living condition as well as all the equipment required.
    Is responsible to ensure the proper use and maintenance of IT (computers, software, backups, etc.) and communication tools.
    Participate actively in the definition and update of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and providing advice to the HoM in the translation of the identified logistical / technical needs into objectives, priorities and resources needed for the mission.
    Is accountable to monitor the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, transport, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, etc.) ensuring compliance of ALIMA standards, protocols and procedures, and reporting to the HoM on the development of the ongoing programmes and proposing reorientation strategies when needed.
    Is responsible to define and monitor technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring security rules observation and reporting to the HoM of any problem. For this purpose, the Logistics Coordinator will have to create an appropriate environment to facilitate exchange of information on security situation and will be the security back up in the absence of the HoM.

Experience and Skills

    A Degree/Diploma with specialization in Logistics
    Strong interpersonal skills, team work
    Strong communication skills
    Negotiation skills
    Minimum of 4 years of demonstrable relevant logistics experience
    Working experience at logistics coordinator position is essential
    Working experience with International medical NGO
    Fluency in English. Speaking French or Hausa is an asset

Conditions:

    Contract term: contract under French law, 6 months’ renewable
    Salary: depending on experience + per diem
    ALIMA pays for:
        Travel costs between the expatriate’s country of origin and the mission location
        Accommodation costs
        Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
        Evacuation of the employee

Method of Application
All qualified candidates should send their CV’s and answers to the questions below (you’ll join a Word document) to: candidature@alima.ngo with the reference “Logistics Coordinator – Nigeria” in the subject line.

    How do you place ALIMA in the NGO medical emergency landscape?
    According to you, what can be the main challenges in logistics supports to provide to a medical structure (hospital)?
    What is your working experience in tense security context, what security tools to put in place for a proper security monitoring and please give a critical event in terms of security management you had to face?
    In your opinion, what are the main responsibilities of a good Logistics Coordinator?

Note

    Please indicate your level both in English and French, written read spoken (scale between 1 and 10, 10 being native speaker).
    Any application without answer to the questions will not be taken into account

Deadline  20th August, 2017.