Purchasing Manager Job at an ultra-luxury Hotel

FlexEdge - Our client, a highly rated ultra-luxury hotel in the Federal Capital Territory Abuja, is recruiting suitably qualified and well experienced candidates, to fill the position below:

Job Position: Purchasing Manager

Location: Abuja
Reporting to: GM, Financial Controller

Position Objective
The objective for the Purchasing Manager position is to:

• Work with suppliers to negotiate contracts for purchase of required goods and keep accurate records of transactions trends.
• Assist the Finance and Operational Departments in the monitoring, reporting and controlling of Cost of Sales in the hotel, including audit and control, financial analysis and reporting, budgeting, forecasting etc.
• Responsible for all purchasing functions, quotations, quality and availability

Requirements 
Qualities and Skills Required:

• Operations management skills
• Good oral and written communication skills;
• Strong analytical skills
• Commercial awareness
• An excellent standard of numeracy in order to analyse facts and figures
• Excellent negotiation and networking skills
• The ability to make important decisions and cope with the pressure of demanding targets and tight deadlines
• Tact and diplomacy

Professional / Educational Requirements:

• Educational degree in Business Management
• MBA in relevant specialization will be an added advantage
• Relevant purchasing and logistics certifications
• Minimum 6 years’ experience in purchasing / procurement capabilities including managerial position in same capability in a highly rated resort/hotel
• Must have working experience with Materials Management Software (MMS)
• Knowledge of business and basic accounting principles and practices.
• Excellent knowledge of MS office suite

Role / Responsibilities

• Implement sound purchasing policies, systems and procedures in accordance with hotel standards.
• Monitor vendors for quality, service and price through standard purchasing specifications.
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
• Calls for quotations for (As per company policy) and inquire into prices from various suppliers and verifies its authenticity
• Establish contracts to ensure reduced pricing for all operating areas of the hotel.
• Ensures that all order receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
• Ensure the efficient operation of the Purchasing Department in all aspects.
• Research and identify new products and services for the hotel in market.
• Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
• Approves all addition requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
• Identifies items for standing orders utilising vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
• Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
• Ensures proper documentation and filing of quotations are maintained
• Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).
• Responsible for maintaining logical storeroom inventory levels operationally needed.
• Spot checks all storeroom requests, quotations, period validity, issuance and items received

Deadline
10th May, 2017.

Method of Application
All qualified candidates should send their CV's to: recruitment@flexedge.com.ng with “PM-HOSP-FCT” as subject of the mail.