Admin Assistant Job at Sahei Gender Development Initiative

Sahei Gender Development Initiative, was formally known and called Sanitation and hygiene education initiative (SGDI). The organization is a Nigerian non-governmental and not-for-profit making organization incorporated with the Corporate Affairs Commission (CAC) in November 2014. It is an organization that facilitates, advocates, and raises awareness for access to improved services among vulnerable individuals. The organization focuses in the areas of WASH, Protection/GBV, Empowerment/livelihood, Waste Management, Health/Nutrition, Climate Change and Peace Building. The organization has experienced staff that are equipped with knowledge, skills to response when the need arises. The organizations staff can work all over the liberated LGAs of Borno State.

The organization was established to promote well-being of individuals and alleviate the suffering of conflict affected people and the vulnerable groups of people in Northeastern Nigeria. In pursuit of its mission, the Organization works with partners to execute programs aimed at improving the livelihood and living standards of vulnerable children, women and girls, men, widows, internally displaced persons, and persons living with disabilities.

We are recruiting to fill the position below:

Job Position: Admin Assistant

Job Location: Nigeria
Duration: 9 months with possible extension

Job Overview / Summary

• The Admin Assistant will work under the supervision of the HR/Admin Officer to provide efficient and effective day-to-day office management support for the office.
• This role entails overseeing various administrative tasks, ensuring smooth operations of administrative activities in the office, and supporting the SGDI staff, including visitors, stakeholders, partners, and donors.

Key Responsibilities
Office Management and Administrative Support:

• Maintain and manage SGDI offices, ensuring a clean, organized, and conducive working environment, and following relevant SOPs.
• Coordinate office supplies procurement and maintain inventory control.
• Report to maintenance team or procurement team on any repairs or equipment servicing.
• Assist in organizing and coordinating meetings, workshops, and other SGDI events in the Katsina and Sokoto Office.

Documentation and Records Management: 

• Maintain an efficient filing system for both physical and electronic records.
• Ensure proper documentation of official communications, reports, and other relevant documents.

Financial Administration:

• Support the Admin Officer in maintaining petty cash and expense tracking.
• Assist in the preparation of financial reports and budgets.
• Assist in processing payments and liquidations.

Key Working Relationships

• Position Reports to:  HR/Admin Officer
• Position directly supervises: Cleaners and other Casual staff.
• Indirect Reporting:  None

Qualifications

• University Studies / Higher Education in Human Resources, Business Administration, or any other related course.
• 2 years of experience in a similar position.
• Previous NGO experience will be an added advantage.
• Strong organizational, interpersonal, and communication skills.
• Strong written and oral English communication skills
• Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
• Ability to present information effectively; experience providing training and staff development a plus
• Strong skills in collaboration with multi-cultural and diverse teams
• Commitment to consistently improving and developing innovative solutions in response to HR/organizational Program challenges.

Important Information

• Interested candidates should complete and attach their CV with Cover Letter following this format “Name_ Position you applied for”.
• Only applicants whose competencies meet the requirements of the position will be contacted.
• SGDI is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.
• Applications will be reviewed on a rolling basis.
• SGDI reserves the right to close the advertisement before the stated closing date if a suitable candidate is identified.
• SGDI has a PSEA Policy that the successful candidate will be expected to comply with and promote.