Admin Support Assistant Job at Nuru Nigeria

Nuru Nigeria is a local NGO with affiliates in the US, Kenya, Burkina Faso, Ghana and Ethiopia. Our mission is to build resilience corridors of farmer-owned and farmer-led agribusinesses and profitable rural livelihoods in 12 Local Government Areas (LGAs) of northern Nigeria proximate to conflict-vulnerable areas by 2030. Nuru Nigeria prioritises the smallholder farmers it serves and works to cultivate lasting meaningful choices through a community led, community driven and community sustained livelihood programs across the agriculture value chain

We are recruiting to fill the position below:

Job Position: Admin Support Assistant

Job Location: Yola, Adamawa
Employment Type: Full-time
Reports To: HR & Admin Manager

Job Summary 

• The Support Assistant will provide comprehensive and coordinated operational support to the HR and Admin Office across human resources, administration, procurement, and IT functions.
• The role requires high attention to detail, strong organizational skills, and the ability to support cross-functional tasks that ensure the efficient and compliant operation of office systems and processes.

Key Responsibilities

• Provide day-to-day administrative support across HR, Admin, IT, and Procurement activities.
• Assist in processing documentation such as leave tracking, recruitment files, onboarding materials, and training coordination.
• Support logistics for staff meetings, trainings, interviews, and other office events.
• Liaise with service providers and vendors under the direction of the HR & Admin Manager for follow-up on deliveries, repairs, or services.
• Support the setup, maintenance, and troubleshooting of office IT equipment in coordination with the IT team.
• Help maintain asset and inventory records, including office supplies, IT equipment, and procurement documentation.
• Assist in raising purchase requests, collecting quotations, and preparing supporting documentation in line with procurement procedures.
• Maintain digital and physical filing systems, ensuring confidentiality and easy retrieval of documents.
• Monitor office needs (stationery, equipment, maintenance) and promptly report or follow up on required actions.
• Ensure compliance with organizational policies and procedures in all support tasks.

Qualifications & Experience

• Bachelor's Degree in Business Administration, HR Management, Public Administration, Computer Science, or a related field.
• 1 to 2 years of relevant experience in an administrative or support role.
• Experience working in NGO field
• Familiarity with office operations, basic HR, admin and procurement processes.
• Computer literacy with proficiency in MS Office (Word, Excel, power point); basic IT troubleshooting knowledge is an added advantage.
• Good written and verbal communication skills.
• Basic understanding of HR, procurement, or IT processes is an added advantage.

Key Competencies:

• Strong organizational and multitasking abilities.
• High level of integrity and ability to maintain confidentiality.
• Excellent communication and interpersonal skills.
• Ability to take initiative and complete tasks with minimal supervision.
• Attention to detail and a proactive approach to problem-solving.
• Can work under pressure
• Proactive and willing to learn.