Administration Officer Job at Sayed Farms Limited

Sayed Farms Limited is specialized in poultry sector covering all its major aspects, and also in the distribution of frozen food in the Nigerian Market. Our line of frozen products has expanded to include the finest quality of chicken, potatoes, cheese, vegetables, seafood, and ice cream products in the market.

We are currently hiring an experienced and objective-driven candidates to fill the position in the capacity below:

Job Position: Administration Officer 

Job ID: ADO2026007
Job Location: Ibadan, Oyo
Employment Type: Full-time

Job Summary

• We are seeking a detail-oriented, proactive, and highly organized Administrative Officer to manage administrative and operational documentation related to receiving soya beans, dispatching soya meal, dispatching crude soya oil, and other related activities within a dynamic agro-processing environment.
• The role will focus on coordinating daily receiving and dispatch operations, maintaining accurate records, supporting logistics processes, and ensuring compliance with internal controls and operational procedures.
• Prior experience in agriculture, agro-processing, or FMCG operations, combined with strong Microsoft Excel and ERP system skills, is highly preferred.

Key Responsibilities
Receiving Operations (Soya Beans & Raw Materials):

• Receive and verify incoming soya beans and other raw materials against delivery notes, weighbridge tickets, and purchase orders.
• Ensure accurate documentation of quantities, quality status, and supplier details.
• Prepare and process Goods Receipt Notes (GRNs) and ensure timely system posting.
• Coordinate with quality control, warehouse, and procurement teams for inspection and acceptance of materials.

Dispatch Operations (Soya Meal, Crude Soya Oil & Others):

• Prepare dispatch documentation for outgoing soya meal, crude soya oil, and other finished products.
• Coordinate loading, weighing, and release of trucks in line with approved dispatch schedules.
• Generate delivery notes, gate passes, waybills, and relevant dispatch reports.
• Ensure all dispatches are properly authorized and recorded in the ERP or operational system.

Documentation & Reporting:

• Maintain accurate daily records of receipts, dispatches, and stock movements.
• Prepare daily, weekly, and monthly operational reports for management review.
• Maintain organized filing systems for all operational and logistics documentation.

Coordination & Control:

• Liaise with procurement, warehouse, production, logistics, and finance teams to ensure smooth operations.
• Track truck movements, turnaround times, and delivery confirmations.
• Support stock counts and reconciliations in collaboration with Stock Accounting and Warehouse teams.

Compliance & Audit Support:

• Ensure all operational activities comply with company policies, safety standards, and internal controls.
• Support internal and external audits by providing required documents, records, and reports.

Qualifications & Experience
Education:

• Bachelor’s Degree or HND in Business Administration, Accounting, Logistics, Supply Chain Management, or a related discipline.

Experience & Skills:

• 3–5 years of experience in administrative, logistics, or warehouse operations, preferably within agro-processing, manufacturing, or FMCG environments.
• Good understanding of receiving, dispatch, and inventory documentation processes.
• Strong proficiency in Microsoft Excel and MS Office tools.
• Familiarity with ERP, inventory, or logistics management systems is an added advantage.
• Strong organizational, coordination, and communication skills.
• High level of accuracy, integrity, and attention to detail.

Method of Application
Interested and qualified candidates should forward their Application Letters and CV along with passport photographs to: jobs@sayedfarms.com using the Job Position as the subject of the mail.