Administrative and Finance Assistant Job at the International Institute of Tropical Agriculture (IITA)

We are recruiting to fill the position below:

Job Position: Administrative and Finance Assistant

Job Location: Ibadan, Oyo
Employment Type: Contract
Duration: 1-year renewable

Duties

• Assist in processing travel claims, raise travel requests, monitor travel expenses/liquidation, prepare voucher and ensure storage.
• Retrieve after each trip Travel details from staff/from the Travel Unit for proper review.
• Prepare advance management and follow-up for refund.
• Maintain various registers such as asset, tender, cheque issue, file movement and manages consultants' records.
• Manage office inventory/assets register including regular updates, disbursements and disposals and monitor office supplies.
• Handle and manage all WorldFish Nigeria projects files naming convention and migration to SharePoint document library.
• Raise partner letter of agreements in the One Corporate System (OCS) and ensure archiving of project official documents.
• Review, update the monthly procurement reports and send monthly reports to the accountant.
• Participate in the monthly inter-departmental reconciliation of financial records.
• Process expense requests for management’s approval.
• Receive, process, and file paperwork, e.g., invoices, expenses, requests for payment.
• Check and verify calculations to make sure they’re correct and keep track of figures by working with spreadsheets.
• Arrange logistics support to staff, consultants and visitors including transportation and accommodation.
• Assist in organizing conferences, workshops, training courses, field days and other such activities related to the work plan and project office.
• Perform any other job-related duties as may be assigned by the supervisor.

Requirements

• B.Sc / HND in Accounting, Finance or any other related field with a minimum of three (3) years of experience performing a similar role in a well-structured environment.
• Student membership of ICAN certificate and knowledge of One Corporate System (unit4 ERP) is an added advantage.

Competencies:
The ideal candidate must:

• Have the ability to work as part of a team and take direction accurately.
• Have competent IT skills, particularly proficiency with spreadsheet software
• Have the ability to work with a deadline and in a fast-paced environment.
• Have the ability to work alone as well as part of a team.
• Be an analytical thinker and problem solver.
• Have excellent interpersonal skills.
• Be trustworthy and discreet when dealing with confidential information.

Benefits
We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.