Administrative and Procurement Manager Job at ENGIE Energy Access

ENGIE Energy Access is one of the leading Pay-As-You-Go (PAYGo) and mini-grids solutions provider in Africa, with a mission to deliver affordable, reliable and sustainable energy solutions and life-changing services with exceptional customer experience. The company is a result of the integration of Fenix International, ENGIEMobisol and ENGIEPowerCorner; and develops innovative, off-grid solar solutions for homes, public services and businesses, enabling customers and distribution partners access to clean, affordable energy.

ThePAYGosolar home systems are financed through affordable installments from $0.19per day and the mini-grids foster economic development by enabling electrical productive use and triggering business opportunities for entrepreneurs in rural communities. With over 1,700 employees, operations in 9 countries across Africa (Benin, Coted’Ivoire, Kenya, Mozambique, Nigeria, Rwanda, Tanzania, Uganda and Zambia), over 1.2 million customers and more than 6 million lives impacted so far, ENGIE Energy Access aims to remain the leading clean energy company, serving millions of customers across Africa by 2025.

We are recruiting to fill the position below:

Job Position: Administrative and Procurement Manager

Requisition ID:  12649
Job Location: Lagos
Employment Type: Full-time
Department: Finance
Reporting Line: Head, Finance & Admin
Job Grade: 15

Job Purpose / Mission

• To lead, manage and coordinate administrative and procurement functions and ensure that the office administration runs effectively and procurement management is cost effective.

Key Areas of Responsibilities

• Supervision of Admin department in general
• Automate the monitoring of various activities and contracts (Service / Maintenance)
• Provide reports to management on regular basis on the activities managed and cost cutting initiatives.
• Monitor, supervise and ensure safety measures are incorporated into all business office development
• Co-ordination and management of all administrative issues like hygiene, stationeries, & welfare
• Ensure adequate records of fleet management/movement, and put in place policies/structures to guard against abuse
• Proper management and efficient utilization of stores
• Deliver all admin services in the most efficient manner to facilitate the functions of other departments
• Ensure administration staffs are trained on best practices in their roles
• Supervise all maintenance activities and maintain a regular schedule of maintenance
• Establish the SLAs for all service providers and suppliers and monitor its compliance.
• Ensure insurance policy is adhered to at all premises and premium charges paid promptly
• Other duties as assigned
• Cost savings where ever possible by negotiating and identifying proper vendors.
• Preparation of purchase proposals for equipments.

We believe that great managers:

• Deliver ambitious results: As a high-performing and accountable leader, you create an enabling environment for effective action and bold decision which contribute to successful delivery of results.
• Act with integrity: As an ethical leader you are honest, respectful, objective, and transparent. You create and build upon a foundation of trust and openness.
• Inspire and mentor the team: As an inspirational leader you walk the talk. You empower and coach your team with trust and humility.
• Are accessible: as an accessible leader, you develop and maintain deep connections with stakeholders through approachability and active listening.
• Ensure diversity and inclusion: as an inclusive leader, you ensure diversity and foster a sense of belonging.

Qualifications

• Hold a Diploma / Degree in Business / Administration.

Experience:

• Experience in financial analysis and decision making
• At least 7 years of working experience in administration with proven knowledge on procurement procedures and processes
• Experience in managing contracts with various vendors and ensuring the SLA is adhered too
• Excellent computer skills
• Good communication skills (both written and verbal)
• Self-motivated with the ability to meet project deadlines.

Language(s):

• English
• French or Portuguese is a plus.