Administrative Assistant Job at the International Institute of Tropical Agriculture (IITA)

We are recruiting to fill the position below:

Job Position: Administrative Assistant

Job Location: Ibadan, Oyo
Contract: 1-year renewable Contract

 Duties

• Assist the Project Manager and the Director, Development and Delivery Office in the day-to-day project administrative processes and function.
• Assist in handling logistical arrangements for project meetings, workshops, official travels and accommodation (flight and hotel booking, travel authorization requests, travel advances and retirement of claims as needed).
• Perform administrative activities of other related projects that falls under the purview of the Project Manager.
• Assist in coordinating, recording and document minutes of the Project Annual Review Meeting, project advisory committee and other meetings for the project management team.
• Assist in raising the projects’ internal/external requisitions with supply Chain and assist to follow up with finance Office on processing of invoices and payments.
• Assist in managing the projects’ related inventories, raise work order and follow up till execution stage.
• Assist in sending monthly reporting template and collating the monthly reports of all the projects’ partners.
• Perform any other job-related task as may be assigned by the Supervisor.

Requirements                   

• HND / B.Sc in Business / Public Administration or related field with a minimum of two (2) years of experience performing a similar role in a well-structured environment.

Competencies:
The ideal candidate must:

• Have excellent oral and writing communication skills in English.
• Be well organized, able to multitask and work under pressure with minimal supervision.