Administrative Assistant Job at the International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Position: Administrative Assistant
Job Location: Ibadan, Oyo
Employment Type: Contract (2 year renewable contract)

Duties

• Assist the scientists and team members with day-to-day administrative processes and functions in concert with East Africa banana program Administrator.
• Facilitate organization of project meetings/events and travel by assisting with flight and hotel booking, travel authorization, visa requests, travel advances and expense claims.
• Liaise with PDAU and Finance Directorate and follow-up on timely submission of donor & collaborator reports and payments as scheduled on relevant agreements.
• Manage inventories of program assets and supplies and process FMS work order requests
• Raise and process purchase requisition and follow up with Supply chain and finance to ensure efficient delivery.
• Maintain project staff records (Staff, consultants, students and interns) and assist with processing contracts and payments.
• Assist with compilation of project and related reports and uploading on designated reporting platforms with support from plantain breeding scientists.
• Perform all other job-related duties that may be assigned by the program scientists or other senior team members.

Qualifications

• B.Sc / HND in Business Administration, Public Administration or related field with a minimum of three (3) years of experience performing a similar role in a well-structured environment.

Competencies:
The ideal candidate must:

• Have excellent writing and oral communication skills in English
• Be proficient in MS-Office (Word, Excel, PowerPoint, Outlook) with demonstrated experience with setting up and providing support for online meetings using Zoom or MS Teams.
• Be well organized, able to multitask and work under pressure to meet deadlines with keen attention to detail.
• Have a positive attitude, strong team spirit and the ability to work well in a diverse team.

Remuneration

• We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.