Executive Assistant (EA) & Project Coordinator Job at Fourth Leap Consulting

Fourth Leap Consulting is a fast-growing creative branding and Strategy driven Marketing communications agency dedicated to helping our clients achieve their desired growth through strategic campaigns, innovative marketing, branding, and digital solutions. We operate as a creative agency, and a full-service marketing communications agency driven by excellence and focused on results for our clients. At Fourth Leap, we have partnered with clients across diverse industries to craft tailored solutions that meet their unique goals. With a culture of collaboration, agility, and excellence, we ensure every project creates measurable value. Our mission is to support and propel businesses and institutions to thrive and shine by embracing bold ideas and practical strategies.

We are recruiting to fill the position below:

Job Position: Executive Assistant (EA) & Project Coordinator

Job Location: Lagos

About the Job

• We are expanding our team with a highly capable and versatile Executive Assistant & Project Coordinator to support our Executive Director and manage cross-functional initiatives across our agency projects and client operations.

Job Summary

• This role is not a typical Executive Assistant position — it combines executive support, project coordination, and operational leadership.
• The ideal candidate will be the right-hand partner to the Executive Director, ensuring efficient business execution, smooth internal operations, and timely project delivery.
• You will manage day-to-day administrative tasks, coordinate client and internal projects, support strategic initiatives, and uphold confidentiality in all dealings.

Key Responsibilities
Executive Support:

• Provide high-level administrative and operational support to the Executive Director.
• Manage schedules, communications, meetings, and travel arrangements.
• Draft correspondence, reports, and presentations with clarity and precision.
• Act as liaison between the Executive Director and internal/external stakeholders.
• Handle confidential information with utmost discretion and professionalism.
• Anticipate the Executive Director’s needs and proactively address challenges.

Project Coordination:

• Coordinate and track strategic projects, ensuring timelines, deliverables, and quality standards are met.
• Oversee cross-functional collaboration across client and internal teams.
• Develop project plans, maintain progress trackers, and ensure accountability across tasks.
• Support in preparing proposals, project briefs, and client reports.
• Organize and follow up on meetings, ensuring action items are completed.

Client & Business Support:

• Support the Executive Director in managing key client relationships and business development activities.
• Participate in client strategy sessions, document insights, and manage deliverables.
• Assist in preparing client-facing materials such as decks, reports, and presentations.
• Monitor project budgets, invoices, and timelines in collaboration with team leads.

Internal Operations:

• Coordinate agency-wide initiatives, staff meetings, and internal communications.
• Support recruitment, onboarding, and team engagement activities.
• Maintain organized filing systems and administrative workflows.
• Contribute to building efficient internal processes and documentation standards.

Requirements

• Bachelor’s Degree in Business Administration, Communications, Project Management, or related field.
• 3–5 years of experience as an Executive Assistant, Operations Coordinator, or Project Manager (agency or consulting experience is an advantage).
• Strong organizational, planning, and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana, Notion).
• Proven ability to handle sensitive and confidential information with integrity.

Preferred Attributes:

• A proactive problem-solver who can anticipate needs and deliver solutions.
• Excellent interpersonal skills and the ability to manage multiple stakeholders.
• Strong sense of ownership, accountability, and attention to detail.
• Calm under pressure with strong time management skills.
• A team player with the ability to work independently and prioritize effectively.
• Loyal, dependable, and committed to the long-term vision of Fourth Leap Consulting.

Work Structure:

• This is a hybrid role. You will be required to work from our office in Surulere, Lagos, at least 3 days a week.
• You may also be required to attend client meetings, events, or company engagements at designated venues as necessary.

Remuneration
Competitive (based on experience, competence, and exposure).

Method of Application 
Interested and qualified candidates should send their CV and Cover Letter to: info@fourthleap.com using “Executive Assistant & Project Coordinator” as the subject line.

Note

• Please do not apply if you live too far from Surulere.
• Only shortlisted candidates will be contacted.