Executive Assistant Job at Celebrations Cards and Gifts Limited


Celebrations Cards and Gifts Limited is a fun, vibrant, customer-centric and forward-thinking organization that constantly pushes boundaries to help celebrate bonds and special moments through carefully selected gift items and eclectic greeting cards.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Abuja

Details

  • We are looking for an 'Executive Assistant' to perform a variety of administrative tasks and support the CEO in the overall strategic leadership, management and smooth operations/execution of business initiatives and activities.
  • To be successful in this role, you should be well-organized, possessing great planning and time management skills. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO.

Responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage CEO’s calendars and set up meetings
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Design. Organize and maintain the office filing system
  • Conducts research on prospective business opportunities and evaluates current needs and assembles materials needed for the proposals.
  • Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with business prospects.
  • Administratively supports the HR team (recruiting support, documents formatting, surveys set up and other administrative tasks).

Requirements

  • A first-degree holder in Administration or Social Sciences or other related fields
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Outstanding organizational and time management skills
  • Good IT Skills with excellent MS Office proficiency (extremely key)
  • Familiarity with collaborative tools such as Slack, Google Docs, etc
  • Excellent verbal and written communications skills
  • Discretion and confidentiality

Desirable Skills:

  • Experienced Administrator/Manager.
  • Working unsupervised and self-motivated
  • Must be teachable and willing to learn new skills
  • Patience and the ability to remain calm under pressure
  • Thorough and pays attention to details
  • Excellent writing, editing, grammatical, organizational, and research skills.
  • Excellent management, time-management, and problem-solving skills.
Click here to Apply