Executive Assistant Job at Resource Intermediaries Limited

Resource Intermediaries Limited is a distinguished HR Outsourcing and Consulting firm, specializing in customized recruitment solutions tailored to meet the unique needs of companies. Our proficiency extends across a wide spectrum of positions, ranging from top-tier executives to entry-level positions, covering technical, contractual, semi-skilled, and unskilled roles. Additionally, we are recognized experts in providing a range of services including Fumigation Services, Janitorial Services, Payroll Administration, Expatriate Management, Manpower Planning, Executive Training, and more.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Ikeja, Lagos
Employment Type: Full-time
Industry: Supply Chain

Position Summary

• Provides high-level executive support to senior leadership with a strong emphasis on digital coordination, advanced IT proficiency, and professional discretion.
• This role demands a tech-savvy individual capable of managing complex schedules, handling confidential communications, and executing administrative tasks using modern business technologies with accuracy, speed, and intelligence.

Core Responsibilities

• Manage executive calendars, coordinate high-level meetings, and set reminders using digital planning tools(e.g., Outlook, Teams, Google Calendar).
• Prepare well-structured PowerPoint presentations, dashboards (Power BI), reports, and business documentation.
• Draft, edit, and manage internal and external communications using professional email tools and collaborative platforms.
• Manage expense reports, petty cash reconciliation, and invoice submissions using Excel and accounting platforms.
• Oversee meeting coordination, agenda preparation, and virtual meeting setup using Zoom, Teams, or Google Meet.
• Coordinate travel arrangements, accommodation, and logistics using online booking systems.
• Implement and maintain a digital filing and document retrieval system for efficient office organization.
• Serve as the executive liaison across departments, ensuring prompt IT-enabled task execution.
• Protect highly confidential information with discretion, demonstrating ethical IT practices in data handling.

Minimum Requirements

• Bachelor’s Degree in Business Administration or any relevant field from a recognized institution.
• 1+ year of experience in an administrative or executive support role (or a strong internship background).
• Demonstrated IT proficiency is non-negotiable.
• Advanced skills in Microsoft Office Suite—Word, Excel, PowerPoint, and Outlook.
• Familiarity with Power BI, virtual meeting software, and cloud-based file management systems.
• Strong writing and verbal communication abilities with a professional tone.
• Excellent time management, multitasking, and organizational skills.
• High attention to detail and capacity to operate independently under minimal supervision.

Preferred Candidate Profile:

• Female candidate preferred, in line with internal role balancing considerations.
• Strong interpersonal presence with an ability to manage tasks diplomatically.
• Eager to grow within a fast-paced, digitally inclined business environment.
• Exhibits initiative, emotional intelligence, and solution-oriented thinking.

Monthly Net Salary
N200,000 (Net) / month.