Executive Assistant (Management Level) Job at Ascentech Services Limited
Ascentech Services Limited - Our client, a leading conglomerate in diverse sectors, is seeking to hire a seasoned professional to fill the position below:
Job Position: Executive Assistant (Management Level)
Job Location: Lagos
Employment Type: Full-time
Position Summary
- An Executive Assistant to the Chairman whose responsibilities include enabling and enhancing the effectiveness of the company chairman by providing qualitative management support and representing the executive to others.
Key Outputs / Deliverables
- Support (and sometimes drive and lead) projects and improvement initiatives for the benefit of the Business.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Travel Management: Preparing and collating visits/travel schedules/ dates; flight bookings, prepares as required, reports of visits, processes expense claims for Line Manager only,
- Represents the executive by attending meetings in the executive's absence; speaking for the executive (if and when required). Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Maintains customer confidence and protects operations by keeping information confidential. Completes projects by assigning work to other Functional Assistants; and following up on results.
- Prepares presentations, writes reports, analyses data and other information as would be required from time to time
What Will Make You Successful?
- Graduate and Postgraduate Degree i.e. HND / B.Sc / MBA / M.Sc
- 5-10 years of continuous experience supporting a C-level Executive in a structured environment, preferably in the healthcare sector.
- Exceptional in speaking and writing in English
- Exceptional Listening and communication skills. Ability to follow instructions from your supervisor and your ability to understand those instructions with little or no follow-up. Also, the ability to relate messages or instructions to others.
- Excellent interpersonal/people skills. Ability to work directly and indirectly with others and engage internal/external stakeholders in a manner that represents the brand.
- Great Emotional Intelligence.
- Organizational Skills: Ability to keep the working day in order. Scheduling meetings, travel plans, billing, etc. will all require you to have terrific organizational skills.
- Computer Skills: Writing emails, transcribing notes, faxing, copying, and creating spreadsheets or presentations.
Method of Application
Interested and qualified candidates should send their CV to: cv@ascentech.com.ng using the Job Position as the subject of the mail.
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