Finance Assistant Job at Action Against Hunger

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Position: Finance Assistant

Job Location: Maiduguri, Borno
Employment Type: Full Time
Reporting to: Finance Officer
Proposed start date: October 2023

Overview

• We are currently looking to fill the role of Finance Assistant who will be responsible to ensure quality control of the invoices, improve the quality of the documents, file and archive the documents and send monthly accountancy files to the capital.

Key Responsibilities

• Check all invoices and confirm their amount as from their reception and the coherence with the accountancy in Saga;
• Prepare a report for the Finance Officer of all missing invoices or differences in amounts from the SAGA extracted file;
• File everything very conscientiously;
• Reclassify the invoices according to their new budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines);
• Check that the accounting codes, the project codes, and the budget codes are accurate as per the attached PR or program allowance request form;
• Finalize the dispatch of files by adding labels and adequate packaging for the originals to be sent to the capital;
• After the monthly accounting closure check the accounting codes, the project codes, and the budget codes;
• Correct any errors in the invoices if necessary;
• Check that all the invoices are present for each budget line and each contract;
• Ensure photocopying of all original & split documents;
• File the originals according to budget (contract) and budget line;
• Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in the excel file;
• Check that all the invoices are present for each transaction in the accountancy;
• At the end of the monthly accountancy closure, prepare the files to be sent to capital (final checking of invoices and their presence;
• File and archive the copies in the base. 

Position Requirements

• Minimum of a Bachelor equivalent in Accounting / Finance;
• Exceptional organization, time management, and attention to detail;
• Professionalism, honesty, reliability, autonomy & strong sense of responsibility;
• Very good communication & training skills;
• Ability to maintain confidentiality;
• Strong computer skills particularly in MS Excel, literacy and numeracy;  
• Sense of confidentiality;
• Ability to manage and follow work plans;
• Fluent in English;
• Team player, flexible;
• Committed to ACF values;
• Strong accounting skills;         
• Good interpersonal skills (communication, able to negotiation, influence, give effective feedback, be a team player);
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs;
• Champion of ACTION AGAINST HUNGER Charter values of; Professionalism, Transparency, Neutrality, Access to Victims and Non-Discrimination.